Purchasing Manager

St. Regis Hotel Purchasing Manager

Responsible for following established procedures in ordering, receiving, storing, distributing, and payment of items. Formulates an approved vendor list encompassing all categories.

Education and Experience : 4-year bachelors degree in Finance and Accounting or related major. Or a minimum of 2 years experience in Purchasing or a related field.

Core Work Activities : Managing Work, Projects, Policies, and Standards for Purchasing Across Departments

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assures sanitation compliance.
• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
• Orders all food and beverage based on business needs.
• Assists Executive Chef in maintaining / lower budgeted food / controllable costs.
• Delegates and enforces first in / first out inventory rotation for all storeroom products.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
• Communicates with kitchen, restaurant management, and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights, and purchase specifications are as ordered.
• Uses existing computer programs to perform daily and period end food and beverage costs.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
• Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
• Calculates figures for food and beverage inventory.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Ensures all LSOPs are adhered to by all employees.
• Receives and inspects all deliveries.
• Maintains an accurate controllable log and beverage perpetual
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations

Supporting Purchasing Operations

Maintaining Finance and Accounting Goals

Additional Responsibilities

Managing Discipline Work, Projects, and Policies

Supporting Property Operations

Managing and Monitoring Activities that Affect the Customer and Guest Experience

Supporting Profitability

Supporting Safety Standards and Work Procedures

Additional Responsibilities