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Manufacturing Administrative Assistant

Manufacturing Administrative Assistant

Free Wheelchair MissionIRVINE, CA, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Free Wheelchair Mission (FWM) is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA.

Our mission is to “Transform lives through the gift of mobility to people with disabilities living in developing nations as motivated by Jesus Christ.” There are an estimated 80 million people around the world today in need of a wheelchair.  We are focused and committed to being a leading provider of mobility in developing countries, but beyond placing a recipient in a wheelchair, we are bringing transformation that opens doors to education, employment opportunities, and community that these individuals only dreamed of before receiving the gift of mobility.     Free Wheelchair Mission is seeking a Manufacturing Administrative Assistant who not only meets the requirements of the job but has an interest in being part of an organization that is making a significant difference in the lives of individuals in need throughout the world.                Job Summary :

  • This is a full-time, non-exempt position for a highly organized, detail-oriented professional with outstanding interpersonal skills and a strong sense of initiative.
  • S / He will be responsible for meeting the administrative needs of the Manufacturing team.

Responsibilities :

  • Assist the Manufacturing Team in the management of email, calendars, meeting minutes, and internal communications.
  • Schedule team meetings and manage Manufacturing and Free Wheelchair Mission organization-wide calendars.
  • Perform data entry for manufacturing databases – such as Quality Control database, digitizing test reports, and maintaining inventory lists.
  • Assist Manufacturing Team with general warehouse housekeeping, such as disassembling wheelchairs and organizing samples and tools.
  • Manage wheelchair requests – assemble new wheelchairs as needed, review safe and ready checklist, and update wheelchair database.
  • Manage ECR documentation by sending forms and reminders, managing the checklist, and doing general follow-up to keep team accountable.
  • Assist the Manufacturing Team in maintaining and updating manufacturing and logistics processes and procedures.
  • Provide support by tracking and tracing shipping containers and performing subsequent updates in Salesforce.
  • Support shipping information data entry into Salesforce, such as general updates, logging emails and notes, and creating accounts.
  • Become the Salesforce Super User for the Manufacturing Team (within the first year of hire) .
  • Complete the process of shipping documentation, including Secretary of State and other consulate documents as needed.  Includes delivering documents to local government offices.  Support in consolidating packing lists for GIK donations.
  • Assist in general data file organization in Salesforce and SharePoint.
  • Perform general follow-up of assigned actions within the department.
  • Other duties and tasks assigned by direct supervisor.
  • Occasional evenings and weekends are required.
  • Share the message of Free Wheelchair Mission and our vision.     Minimum Experience and Required Skills :

  • Minimum 2 years’ experience as an administrative assistant.
  • Proactive individual with ability to plan ahead and manage multiple tasks with confidence and good follow through.
  • Excellent organizational skills with a commitment to accuracy and attention to detail.
  • Outstanding verbal, written, and email communication skills.
  • Proficiency in Microsoft Office (Word, Excel, and PowerPoint) required.
  • Proficiency in Salesforce and Smartsheet’s preferred.
  • Strong oral and written communication skills  Must have an active driver’s license Strong interpersonal skills with ability to work well within a team.
  • Associate degree preferred.
  • Physical Demands :

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The employee must occasionally lift and / or move up to 50 pounds.
  • Compensation :

  • Depending upon qualifications and experience, $20-$27 per hour.   Powered by JazzHR
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