Office Administrator

Office Administrator

3d printing and manufacturing company looking for their next Office Administrator to support their business! Great role for someone who likes to wear multiple hats, be a supporting role for a business, and be the face of the office!

Qualifications :

2+ years of experience in office management / office administrator duties

Experience with HR related roles, payroll, and accounting

Experience with customer service

Job Description :

We are seeking a dynamic Office Administrator to join our team. This critical role will support the HR department's daily operations, including full-cycle recruitment, benefits administration, record maintenance, HRIS management, employee relations, training, and payroll. Approximately 40-50% of your time will be dedicated to Payroll and Accounts Payable. We are looking for someone with strong attention to detail, excellent organizational skills, and exceptional customer service abilities.

Responsibilities include :

• Coordinate the full cycle recruiting process, including managing job postings, scheduling phone screens, interviews, and conducting new hire orientations.
• Manage company training files, including new hire and ongoing training. Collaborate with department managers to ensure on-the-job training is completed and documented, and update training programs and the Training Matrix for HSE & Document Control as necessary.
• Manage front desk operations and assist customers and visitors.
• Provide excellent customer service to employees with HR-related questions and concerns, contributing to a positive workplace environment.
• Assist employees and guests with building access badges.
• Coordinate all employee appreciation and engagement programs / events.
• Create customer invoices daily, verify pricing and quantities, and promptly address any discrepancies.
• Support the Accounting Department with billing tasks.
• Process customer credit card orders and credit memos related to customer invoices as needed.
• Perform ad hoc tasks as required.
• Maintain a positive and safe working environment.

Pay and Benefits

The pay range for this position is $25.00 - $30.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad, CA.

Application Deadline

This position is anticipated to close on Oct 22, 2025.