Executive Assistant / Studio Administrator

About the Studio

We are a boutique interior design firm based in Seattle, known for creating refined, liveable spaces that blend beauty, functionality, and timeless style. This is a small but dynamic environment where creativity and precision meet. Every day is different, and every detail matters.

Job Summary

We’re seeking a driven, detail-oriented administrator who enjoys wearing many hats while contributing to the smooth operation of a creative design studio. You are proactive, resourceful, and willing to take on any task, large or small, to help projects run seamlessly. You communicate clearly, stay organised with autonomy, and take pride in your professionalism. Most importantly, you have an eye for detail and appreciate the craftsmanship and care that goes into high-end design work, which is reflected in everything the studio produces.

This role blends executive administrative support, project coordination, and studio management. You will be the perfect fit if you thrive in a space where keeping systems running effortlessly and with precision is what motivates and inspires you.

Key Responsibilities

Provide comprehensive administrative and executive support to the Principal (owner), including calendar and email management, scheduling, and correspondence.

Communicate effectively and consistently with the bookkeeper and ensure accurate financial records are maintained, particularly for Accounts Payable

Manage bi-monthly time billing using QuickBooks

Create and track purchase orders for client projects from approval through to delivery and installation.

Support project coordination; maintaining timelines, tracking orders and shipments, and ensuring all project milestones are met.

Organize and maintain the studio’s digital and physical files, design resource library, and vendor contacts.

Coordinate with vendors, showrooms, and clients in a professional and timely manner.

Handle general office management tasks to keep the studio running smoothly.

Perform data entry, documentation, and proofreading with exceptional accuracy and attention to detail.

Skills & Experience

Proven experience as an Executive Assistant, Office Administrator, or Project Coordinator.

Experience in or exposure to interior design or creative industries strongly preferred.

High proficiency in Microsoft Office Suite (especially Excel and Word), OneDrive, and Dropbox.

Solid experience with QuickBooks for bookkeeping and invoicing.

Exceptional organizational and time management skills, with the ability to manage multiple priorities at once with autonomy.

Excellent written and verbal communication skills, with a polished and professional demeanor.

A proactive, can-do attitude. You anticipate needs and take initiative before being asked.

Interior Design involves many packages, deliveries and scheduling. You may be required to lift up to 30lbs when handling deliveries.

You will need a car and a clean driving license.

Why Join Us

This is a rare opportunity to work closely with a Principal Designer and gain hands-on experience in the interior design process from concept to completion. You’ll be part of a small, collaborative environment where your contributions have a direct impact every day.

This role expects about 24 – 30 hours a week and has the potential to grow in to a full time position.

If you’re organized, adaptable, and passionate about design — we’d love to hear from you.

To Apply : Please submit your résumé and a short cover letter describing your experience and why you’re interested in supporting a boutique design studio.