Administrative Assistant $30 / HR

Immediate Administrative Assistant Opening

Opportunity to work for one of the largest government affairs organizations in the area

Full time job opportunity Monday - Friday

Albany, NY (in office only)

Qualifications :

3 years of administrative experience in an office setting

Microsoft Office proficient

Excellent communication skills

Experience managing calendar / scheduling

Description

The Scheduling & Office Services Coordinator is responsible for providing scheduling and office support in a very fast-paced environment. This position plays a significant role in the day-to-day operations of the office, and the scheduling logistics. It is the scheduler's responsibility to ensure that the team's time is used efficiently and effectively; that they are well prepared for all meetings; and that all commitments made are kept for follow up by the appropriate staff. This individual must coordinate and update schedules throughout the day. This person is constantly in public view, and they must be able to professionally represent the company.

Job Responsibilities :

Maintain and organize the calendar and meetings for the Albany team.

Map out travel, client and new business meetings far into the future to best leverage the Albany team's time.

Interact with stakeholders in relation to scheduling, planning and staffing of meetings, client lobby days, and gatherings, as appropriate.

Ensure coordination between multiple principals and offices.

Draft correspondence, answer phones, coordinate mailing and handle inquiries and requests from internal and external sources.

Provide logistical support for client meetings and lobby days, as well as internal team meetings.

Coordinate the accurate and timely assembly of travel itineraries.

Manage, maintain, and organize confidential materials including a filing system of electronic materials in an online database.

Prepare and assemble reports, documents and other publications, as appropriate.

May manage and implement special projects, assigned.

Job Type & Location

This is a permanent position based out of Albany, NY.

Pay and Benefits

The pay range for this position is $28.85 - $33.65 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Albany, NY.

Application Deadline

This position is anticipated to close on Dec 3, 2025.

About TEKsystems :

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.