Research Operations Coordinator - Comprehensive Integrated Research Operations (CIRO)

Research Operations Coordinator - Comprehensive Integrated Research Operations (CIRO)

The Research Operations Coordinator Procurement supports the Comprehensive Integrated Research Office (CIRO) by processing procurement, accounts payable, and related administrative processes. This role contributes to the organization of departmental activities by handling purchasing procedures, processing payments, and maintaining documentation. The coordinator also supports day-to-day administrative functions to support overall office operations.

Job Responsibilities :

• Coordinate daily operations of the CIRO team, including inbox management, supply orders, and travel arrangements for team members, recruits, and guests.
• Serve as the team's procurement expert, managing requisitions, travel approvals, reimbursements, and funding compliance.
• Review and approve requisitions, spend authorizations, internal service deliveries, and supplier invoices in Workday for CIRO-supported departments.
• Provide guidance, training, and documentation to staff, faculty, and students on procurement and accounts payable processes.
• Coordinate accounts payable and receivable processes.
• Coordinate research lab and office setups and phase-outs, including obtaining quotes, making purchases, and overseeing equipment and furniture installations.
• Submit work orders for housekeeping, facility maintenance, and IT services. Maintain equipment and supply inventories.
• Contribute to process improvement initiatives and collaborate with Internal Medicine's Chair Office on shared priorities.
• Run reports in Workday and utilize tools such as SharePoint, ServiceNow, and Teams to support operations and process improvements.
• Provide internal and external customer support across operations, including event planning, communications, finances, and administrative services.
• Assist with planning and coordination of special events and projects, contributing to departmental programs and initiatives.
• Support cross-coverage with other coordinators to ensure continuity of CIRO functions.

Work Environment :

This position requires a combination of on-site and remote work.

Required Qualifications :

Four (4) years' relevant work experience. Education may be substituted for experience on a year for year basis.

Two (2) years of administrative experience.

Customer service experience.

Preferred Qualifications :

Bachelor's Degree

Three (3) years of experience working in higher education or a healthcare institution.

Two (2) years of experience with procurement, accounts payable, and accounts receivable.

Experience using Workday.

Problem-solving

Decision-making

Communication

Organization

Time management

Attention to detail

Customer service

Required Documents :

Resume

Cover Letter

Comprehensive Benefits Package :

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type : Regular

Time Type : Full time

Rate Type : Hourly

Compensation Statement : The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range : $26.13 - $39.20

Minimum : $26.13

Midpoint : $32.67

Maximum : $39.20