Payroll Tax Specialist

The Payroll Tax Specialist manages VCU Health System’s Common Paymaster program, which includes annual setup, monthly and quarterly processing, and year end evaluation and reconciliation with Virginia Commonwealth University.

The Payroll Tax Specialist performs audits, reconciliations, and balances of all periodic (bi-weekly or monthly) supplemental, quarterly, and annual tax processing and filings.

This position oversees the process for multi-state payroll tax filings and reconciliations, to include system set up and team members’ tax records.

The Payroll Tax Specialist serves as subject matter expert to ensure company compliance with federal, state, and local tax laws as applicable to withholdings.

The position serves as project manager for the year-end planning committee and its associated processes. The role acts as a liaison across departments, and provides tax guidance to the Payroll Tax Analyst when necessary.

Licensure, Certification, or Registration Requirements for Hire :

Certified Payroll Professional (CPP) by the American Payroll Association preferred

Licensure, Certification, or Registration Requirements for continued employment :

Certified Payroll Professional (CPP) by the American Payroll Association preferred

Experience REQUIRED :

Minimum of five (5+) years of payroll processing and wage / tax reconciliation / reporting work in a large, complex environment required

Experience in the preparation of federal and state amended tax returns

Advance Microsoft Word and Excel experience

Strong organization and follow up skills providing analytical support in payroll tax and related area

Experience PREFERRED

Experience with Cognos report-writing software.

Experience with Ultipro and Workday Payroll software.

Knowledge of Joint Commission (formerly the Joint Commission on Accreditation of Healthcare Organizations (JCAHO)) standards related to Payroll.

Experience with multi-state taxations laws.

Experience in a healthcare environment.

Education / training REQUIRED :

Bachelor’s Degree in business, accounting, or a related field

Must possess expert-level knowledge of federal, state, and local laws and regulations governing U.S. Payroll

Education / training PREFERRED : N / A

Independent action(s) required :

Acts independently under the Director of Payroll.

Displays flexibility, personal integrity, and the ability to work effectively with other team members.

Position requires intense concentration and attention to detail in order to sustain and model the highest level of accuracy.

Ability to cope with stress associated with workload pressures and fixed deadlines.

Able to adapt to a changing work environment.

Supervisory responsibilities (if applicable) : N / A

Additional position requirements :

Requires additional evening and weekend work in order to meet deadlines, during system upgrades and modifications, during year-end close process, and the beginning of a new year, and to process and distribute W2s

Age Specific groups served : N / A

Physical Requirements (includes use of assistance devices as appropriate) :

Physical Lifting 20-50 lbs.

Activities Prolonged sitting

Mental / Sensory : Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking

Emotional : Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change

EEO Employer / Disabled / Protected Veteran / 41 CFR 60-1.4.