Senior Administrative Assistant

Senior Administrative Assistant

This Senior Administrative Assistant role provides administrative support for Marketing and R&D members, both in the Morrisville office as well as in the field / global locations. The role reports directly to the VP of Marketing, with a matrix reporting relationship to the VP of R&D, and supporting their broader teams as needed. Interfacing with field sales management is routine, with ongoing occasional interaction with field sales reps. This position will also coordinate closely with the Executive Assistant to Surgical BU President, as well as their administrative peers.

Principal Responsibilities :

• Maintain calendars and coordinate meetings, webinars, and conference calls. Prepare agendas, publish minutes, and prioritize schedules as necessary. Seek / find / control meeting and lodging space for key meetings as necessary.
• Develop and process presentations, letters, documents, spreadsheets, charts, and reports using Microsoft Office software.
• Prepare, process, and complete expense reports for assigned direct staff through the expense reporting system.
• Arrange domestic and international business travel, including necessary reservations and supporting critical international documentation supporting such.
• Manage the new vendor set up, purchase orders and check request process for marketing vendors and where applicable, R&D vendors.
• Maintain the compliance folders for local / regional / global trade shows.
• Support the new hire onboarding process, include coordinating computer setup, updating email distribution lists and establishing initial 1 : 1 meet and greet meetings.
• Maintain and order office supplies.
• Schedule and plan for meetings, in-house and offsite, inclusive of catering needs
• Assist in planning team activities.
• Maintain existing and create new files, contact lists, itineraries, and mailings as needed.
• Monitor deadlines & track progress toward task completion, communicating with management as appropriate.
• Complete other duties as assigned.

Education / Experience Requirements :

Specialized Skills / Other Requirements :