Front Office Coordinator and Admin- Concierge Wellness

LifeSpan medicineDallas, TX, United States

21 hours ago

Job type

Full-time

Job description

This is an amazing opportunity to join our exclusive facility. We need a like-minded and customer service oriented individual who is committed to upholding the high standards we provide for all our clients.

This is a full time position for a Front Office Coordinator and Admin

We're looking for a professional with a positive attitude. Common sense, initiative and a willingness to take action are necessary in order to complete the tasks and duties for our office. You will work with a wide variety of clientele the ideal candidate will be comfortable multi-tasking, have good communication skills and contribute a helpful and positive attitude to our work environment. Strong work ethic and a high regard for patient confidentiality are a must.

You must be highly accountable, have great follow up, organization and communication.

RECEPTION / ADMIN DUTIES :

Answer and triage phone calls
Confirming and processing orders, prescriptions, records, documents and other items
Inventory management
Order support and production
Completing paperwork, reports and other items needed for day to day operations
Answering client / team member questions and following up on requests
Reporting, reconciliations and projects based on operational needs
Administrative work as assigned
Creation and maintenance of spreadsheets, forms and checklist for personal use
Document management
Special projects : short term and on going
Other duties as assigned

QUALIFICATIONS :

Bachelor’s degree preferred, but will consider Associates or other schooling equivalent experience.

Minimum of 2 years administrative office experience

Minimum of 2 years customer service experience

Medical experience not required but preferred

Professionalism and maturity in speech and demeanor is required

Highly organized with a dedication to follow through and an ability to proactively anticipate needs

Demonstrated written and oral communication skills, and excellent interpersonal skills

Excellent computer and typing skills

Must be a team player and also capable of working independently

Ability to thrive in a fast-paced, detail-oriented, high expectation environment

Available to work as needed based

Must be reliable and punctual, responsive and productive

Must work accurately but quickly

Strict confidentiality and discretion

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Front Office Coordinator • Dallas, TX, United States