Accounts Payable Specialist

AP Lead Position

We are looking for a skilled AP Lead to assist our busy client in Cerritos. The ideal candidate will bring expertise in accounting processes, attention to detail, and a proactive approach to managing vendor relationships and financial accuracy.

Job Summary : Responsible for managing accounts payable process including ensuring all invoices are approved, determining the general ledger codes for each invoice, entering invoices into databases, paying invoices, performing check runs and mailing out or wiring payments to vendors for various entities. Work with other AP Associates to ensure proper coverage for all entities.

Major Duties and Responsibilities :

• Manage the invoice process including data entry, general ledger coding, approval verification and payment.
• Assemble invoices into categories and batches to be processed for payment.
• Verify vendor information for accuracy including addresses and Federal ID numbers.
• Calculate all extensions and totals on invoices, calculating and taking discounts.
• 3-way matching of invoices with purchase order and packing slip copies.
• Determine if taxable or tax-exempt.
• Determine GL Codes required for each invoice and record it accordingly.
• Review check registers and associated check and invoice back-up to ensure accuracy.
• Reconcile monthly credit card statement which includes assembling all back-up documents and reviewing information for accuracy and to identify any fraudulent activity.
• Review accounting email folders and distribute to appropriate person(s).
• Assist AP Associates to help them resolve any issues that may arise.
• Review weekly wires for all entities as needed.
• Reconcile vendor statements for accuracy and all invoices are entered into the accounting system.
• Assist with check count, check inventory, and check distribution.
• Provide good customer service when vendors inquire about payment status.
• Contact vendors to clarify any questionable invoice items and prices; contacts purchasing department to request necessary information for any discrepancies between PO and invoice.
• File 1099s at the end of the year for 1099-NEC, 1099-MISC, and 1099-INT for 1099 Vendors.
• Ability to research discrepancies on invoices and work with vendors to reconcile accounts.
• Assist with preparing training materials and presenting to team.
• Ensure that the proper approval has been acquired for timely payments for all invoices.
• Copy, scan, file, and organize invoices and other accounting department documents.
• Other accounting and administrative duties and projects assigned by AP Manager and senior leadership.

Requirements :