Executive Assistant to CEO

Job Description

Job Description

Executive Assistant to CEO

Location : Enfield, CT (Onsite)

Travel : Frequent (domestic + occasional international, average a couple of trips per month)

About the Role

We are a fast-growing company (approx. $20M annual revenue) working with national brands and supporting initiatives that connect the U.S. and Vietnam. Our CEO leads both business and philanthropic projects, including media and nonprofit efforts.

We are seeking an Executive Assistant who can bring structure, organization, and proactive support to ensure focus and momentum across both business and community initiatives.

Key Responsibilities

Calendar & Scheduling : Manage a dynamic calendar with proactive planning, buffers, and quick adjustments.

Travel Management : Coordinate end-to-end travel (flights, hotels, ground transport) and occasionally accompany the CEO on trips.

Inbox & Communication : Triage, draft, and manage emails to ensure priorities and deadlines are met.

Meeting Support : Prepare agendas, capture meeting notes, and track follow-ups within 24 hours.

Logistics & Coordination : Support daily operations, vendor coordination, and ensure smooth execution.

Operational Support : Assist with partner communications, light recruiting coordination, and special projects.

Team Collaboration : Work closely with U.S. and Vietnam-based teams, and coordinate with the EA Lead in Vietnam.

What Makes This Role Unique

This role offers close exposure to executive-level decision-making, frequent travel, and opportunities to contribute to both business growth and mission-driven initiatives. You’ll gain hands-on experience in building systems that scale both a career and a cause.

Qualifications

Prior experience supporting a CEO, founder, or senior executive with complex schedules and travel.

Excellent written and verbal communication skills with the ability to draft clear, professional correspondence.

Highly organized, detail-oriented, and capable of managing multiple priorities.

Calm under pressure, discreet, and outcome-focused.

Cross-cultural communication skills; bilingual English / Vietnamese a plus (not required).

Applicants must have valid authorization to work in the U.S. at the time of application.

Compensation & Benefits

Competitive salary (range shared early in process)

Paid travel with per diem

Relocation support may be available for qualified candidates

Dental coverage, PTO, and company holidays

Additional benefits discussed during interviews

How to Apply

To apply, please submit your resume or profile along with five bullet points highlighting achievements that demonstrate speed, judgment, and discretion.

Candidates may also be invited to complete a short task (calendar puzzle + email triage). Top applicants may participate in a brief, compensated working session to better understand collaboration style.

Applications can be submitted directly via Easy Apply or by emailing hr@teamcodeblue.com with the subject line :

Executive Assistant — [Your Name]

Equal Opportunity

We welcome applicants of all backgrounds and identities. Candidates with nonprofit or cross-cultural experience are strongly encouraged to apply.