Commercial Assistant Property Manager

Overview Rose Associates is your gateway to an exhilarating realm of real estate innovation.

Our dynamic services platform spans development, management, leasing, and marketing, catering to private and institutional property owners globally.

In the unparalleled market of New York City, where unique needs and challenges abound; we've solidified our position as the go-to industry leader.

Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area.

Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity!

Are you ready to join a dynamic and growing team?

We are seeking a detail-oriented and proactive Commercial Assistant Property Manager with strong expertise in Yardi & Procure to Pay (P2P) to play a pivotal role in managing leases, ensuring seamless transactions, and contributing to the success of our thriving commercial portfolio.

The ideal candidate will have a solid background in property operations, vendor management, and system optimization, with the ability to lead cross-functional teams and ensure compliance, efficiency, and consistency in day-to-day operations.

If you flourish in a fast-paced environment, possess exceptional organizational skills, and have a passion for excellence, this is your opportunity to be a key player in our commercial leasing operations.

Join us and be part of a company that values innovation, teamwork, and your commitment to excellence in commercial lease administration!

Essential Job Functions Support the implementation of building operations strategies and procedures.

Conduct regular inspections of systems, equipment, and common areas.

Coordinate with maintenance teams and vendors for repairs and service needs.

Assist in managing building security, access control, and emergency protocols.

Deliver exceptional service to tenants, addressing inquiries and concerns promptly.

Coordinate tenant move-ins, move-outs, and space modifications.

Collaborate with leasing and marketing teams to support tenant retention.

Review and interpret commercial leases, abstracts, LOIs and emails for key lease terms.

Using this data, accurately sets up billing information including terms, base rents, escalations, step-ups and various other charges in Yardi Produce lease abstracts, and track lease critical dates / monitor lease compliance Responsible for generating and posting charges in Yardi.

Calculate and post tenant CAM / TAX reconciliations.

Audit commercial accounts as needed.

Apply late charges and other fees to accounts where applicable.

Compose and send written correspondence, invoices, commencement letters, termination letters, etc. in a timely manner.

Respond to tenant inquiries, research and investigate tenant billing issues / problems, assist with arrears collections.

Assist with commercial financial reporting, including pre-close, reclass and variance reporting.

Maintain and update commercial inventory and vacancy reports.

Keep tenant contact and emergency contact lists up to date.

Organize the company’s electronic and physical records / files.

Must be present on-site and be able to move throughout the buildings to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors and visitors.

Ability to travel between the main office and site locations within the portfolio and be able to ascend and descend stairs, including comfortability with exposure to varying environmental climates and circumstances.

Position may be required to perform duties outside their normal responsibilities as needed.

Qualifications A minimum of 2 years of experience in commercial lease administration Associate’s or Bachelor’s Degree in Business or related field or equivalent experience.

Ability to understand and interpret complex commercial lease terminology (base rent, percentage rent, operating expenses, commencement date, rent commencement date, real estate tax, insurance obligations, etc.) Demonstrate a strong work ethic, dependability, accountability, and responsibility, coupled with high organizational skills; capable of multitasking, meeting deadlines, and working under pressure while maintaining a professional attitude; self-motivated and proactive, showing initiative without direct supervision.

Demonstrate strong written and verbal communication skills, adept at managing multiple inquiries with time-sensitive deadlines; possesses excellent organizational, time management, and communication skills.

Proficiency in navigating computers and property management software, to include Microsoft Office, Yardi, Procure to Pay, Commercial Cafe Work authorization (required) In addition to base salary, full benefits packages are available.  Annual salary range :

• $70,000 - $75,000 Powered by JazzHR