Administrative Assistant

ABOUT US

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting that enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.

Job Summary

The Administrative Assistant provides support to ensure efficient daily operations to the Property Manager to ensure effective daily operations of our senior residential offices. This key role serves as a key point of contact, supporting staff, leadership, vendors, and our senior residents to promote smooth workflow and operational effectiveness.

Please Note :   This is a full-time position (5) days a week on-site.

Job Duties & Responsibilities

Responsibilities include but are not limited to :

• Manage general office functions but not limited to filing, faxing, Email / Phone correspondence
• Assist manager when responding to building violations
• Maintain and distribute all management office lists related to tenants, vendors, staff and miscellaneous documents to tenants or personnel
• Schedule quarterly maintenance of equipment with vendors, schedule fire drills, and schedule maintenance of office equipment as needed
• Order supplies when needed : key blanks, appliance parts, office supplies, cleaning Fania and maintenance supplies and equipment if needed
• Document vendor repair work
• Maintain vendor contract files
• Document problems encountered, & propose resolutions
• Maintain Certificate Book / Log. Must ensure all inspection certificates and equipment inspections are current and have not expired

Assist manager with maintaining tenants’ files consisting of :

Required Knowledge Skills & Abilities

Required and Preferred Education, Experience and Credentials

Physical Requirements

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

EEO Policy or Statement

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.

Monday - Friday 9am- 5pm

(35) hours per week

Compensation details : 20-22.5 Hourly Wage

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