Executive Assistant / Office Manager (Miami Beach / 33140)

Executive Assistant - Office Manager

Immediate Opening for an Executive Assistant - Office Manager (Miami Beach / 33140)

Location : Miami Beach / 33140

Schedule : In-Office, Mon-Friday, 9-5 (parking included)

Salary : $75,000-$90,000 (possible stretch to $95,000)

Bonus : up to 10%

Benefits : generous Medical portion paid; vacation and sick days; paid Holidays, other insurance, 401k; profit sharing bonus opportunity, free parking and other perks!

Company & Role Overview : Reputable second generation company providing travel services in the logistics niche industry with long term employees & offers stability, benefits and a great team! The ideal candidate has experience within Administrative and Office Mgmt; and lives near Miami Beach 33140 (or 30 min max) preferred.

This is an opportunity to be a part of company with continued and steady growth, offering employees a great environment and long lasting careers!

Keys to this Role :

Experience as an Executive Admin to Ownership / Partner / President level

Any experience as a Paralegal or from Law Industry or dealing with contracts is a plus but not required

Open to Travel 2-4 times a year domestic if needed

Lives near Miami Beach 33140 (or 30 min commute max preferred)

Proficiency with English, strong verbal and written communication skills

Job Duties : The Administrative Assistance supports President with a variety of day to day tasks such as :

• Calendar management, scheduling, internal and external meetings and travel itinerary for business needs
• Provides assistance scheduling of personal appointments, purchases and light errands as needed
• Serves as a point of contact for family partners on medical, misc. bills, properties and other payments from family business disbursements
• Organization of day to day agenda, weekly priorities check list, deadlines and other organization
• Review of misc. contracts review, provides documentation to outsourced legal contact, vendor management
• Communications and correspondence via phone or email in behalf of President with various parties
• Manages office and oversight of key visitors, meeting rooms and presentation set up
• Coordinates office catering as needed, couriers and package deliveries; office supplies
• Acts as a key point of contact for property management, regarding misc. repairs any issues with office space or parking
• Maintains business license renewals, misc. permits, property payments and taxes for business and family personal
• Submits misc. office bills, related payments for services or vendors, expenses and maintains office budget
• Use of MS Office Suite; Strong communication skills oral and written in English

Requirements

Proven experience as an Executive Assistant or Office Manager in a dynamic environment.

Strong proficiency in Microsoft Excel and other office software.

Exceptional organizational and multitasking skills, with a keen eye for detail.

Excellent verbal and written communication skills with English proficiency.

Ability to manage sensitive information with confidentiality and discretion.

Familiarity with property management tasks and vendor coordination is a plus.

Demonstrated ability to work independently and take initiative.

Experience in managing schedules, travel arrangements, and administrative tasks effectively.