Purchasing Coordinator

Purchasing Coordinator

We are looking for a detail-oriented Purchasing Coordinator to join our team in Brea, California. This is a contract position lasting 1215 weeks, with the potential to transition into a long-term role. The successful candidate will play a critical role in maintaining inventory levels, managing procurement processes, and supporting project management teams within the construction and building materials industry.

Responsibilities :

• Monitor stock levels and assess inventory needs to ensure sufficient supply of shop, finishing, and hardware materials.
• Execute purchase orders and coordinate with vendors to maintain an efficient procurement process.
• Obtain and organize material samples for project managers while keeping the supply inventory updated.
• Process and verify purchase orders, invoices, shipping documents, and vendor quotes, ensuring accuracy and collaborating with accounting as needed.
• Review vendor confirmations and order acknowledgements, making updates and addressing discrepancies.
• Coordinate and track deliveries, especially for items with long lead times, to ensure timely arrivals.
• Prepare and manage submittal packages, transmittal forms, and shipping arrangements for projects.
• Maintain and update departmental tracking systems, including whiteboards and project logs.
• Enter project-related information into accounting software accurately and consistently.
• Reconcile change orders and resolve any discrepancies in collaboration with the accounting team.

Requirements :