Accounts Payable Supervisor

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities.

Incumbent(s) may not be required to perform all duties listed and

may be required to perform additional, position-specific duties.

• Provides direction, guidance, training, and assistance to assigned staff by coordinating accounting activities, monitoring status of work, reviewing completed work, evaluating procedures, troubleshooting problems, responding to staff concerns and inquiries, addressing and resolving personnel issues, approving time sheets and time off requests, and completing staff performance reviews.
• Ensures adherence to accounting procedures in accordance with internal and external policies and procedures by maintaining knowledge of new regulations and determining impact to City, working with accounting staff on continuous improvement of accounting procedures, and ensuring general ledger reporting and other accounting functions comply with GASB, State laws, and Federal laws.
• Responsible for ledger maintenance and financial statement preparation by monitoring, reviewing, and approving journal activity, reports, and statements prepared by staff, overseeing proper reconciliation of bank and balance sheet accounts, working with staff to improve procedures and documentation, monitoring progress, and verifying reconciling items are resolved in a timely manner.
• Oversees Accounts Payable section by monitoring, reviewing, and approving invoice batch entries, requisitions, P-card transactions, and Requests for Checks, working with stag to improve procedures and documentation, monitoring progress, answering questions, resolving escalated issues, and monitoring the AP General Ledger Accounts.
• Providing internal and external customers assistance by providing direction and guidance, troubleshooting problem situations, researching data, providing coding, fulfilling requests, and working with staff to determine new procedures or improve existing procedures.
• Supporting the accounting function by planning, performing, and coordinating activities related to encumbrances, accounts payable, accounts receivable, general and subsidiary ledger maintenance, and projecting and granting administration and financial reporting.

Job Requirements

Education and Experience :

Bachelor’s degree in Accounting, Public Finance or related field and five (5) years municipal government accounting experience including supervisory experience, or equivalent.

Knowledge of :

• City rules, regulations, policies, and procedures.
• State laws, regulations, and guidelines governing all aspects of municipal accounting, cash management practices, and investment.
• Government Accounting Standards Board (GASB) requirements and Generally Accepted Accounting Principles (GAAP) for municipal finance, municipal audit process, and preparation of the annual comprehensive financial report (ACFR) and other financial reports.
• Supervisory methods and techniques.
• Modern office practices, procedures, and equipment, including financial application software.

Skill in :

• Establishing and maintaining working relationships with professional and support staff, vendors, the public, and City employees.
• Assessing and prioritizing multiple tasks, projects and demands.
• Providing outstanding customer service and conflict resolution.
• Operating a personal computer utilizing a variety of business software.
• Understanding and interpreting complex laws, rules, regulations, policies, and guidelines.
• Reviewing and analyzing a variety of financial records and reports necessary to document the receipt, allocation, and distribution of funds in a government setting.
• Creating, preparing, writing, and proofing reports, documents, and correspondence.
• Working effectively in a high-pressure environment with changing priorities.
• Effectively communicating in both oral and written format.

Special Requirements :

• Must possess a valid Texas Class C driver’s license.
• Certified Public Accountant, preferred.

Supplemental Information

Limited Supervision : Work is normally reviewed upon completion to ensure compliance with departmental goals, plans and policies;

autonomy is granted at the functional area level; work is subject to departmental policies and accepted professional standards.

Major work activities are covered by organization guidelines and directives permitting flexibility in selecting methods, procedures, work priorities, and the planning and coordination of programs or projects to achieve desired outcomes.