Cost Accountant

A well-established commercial moving and storage company is looking for an Cost Accountant to process invoices, reconcile accounts payable transactions, and maintain vendor records.

The ideal candidate has extensive knowledge of project cost accounting, along with a strong understanding of accounts payable processes, principles, and best practices.

Working collaboratively, the new team member will enhance operational effectiveness by ensuring accuracy and addressing any issues or discrepancies professionally and efficiently.

Salary + Additional Benefits :

• Base salary dependent on experience
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Sick Days (3 per year)
• 401(k) with 4% company match and immediate vesting

Location : San Jose, CA

Type of Position : Direct Hire

Responsibilities :

• Track all costs to company / client projects, including billing and revenue.
• Accurately and timely process vendor invoices, ensuring proper coding, approval, and adherence to company policies and procedures.
• Maintain vendor records, including contact information, payment terms, and account details. Resolve any vendor inquiries or disputes promptly and professionally.
• Match invoices with purchase orders and receiving documents to ensure accuracy and resolve any discrepancies. Collaborate with purchasing and receiving departments to address any discrepancies or missing documentation.
• Prepare and process payments to vendors, ensuring compliance with payment terms and contractual agreements. Maintain accurate records of payments and related documents.
• Review and process employee expense reports, ensuring compliance with company policies and expense guidelines.
• Assist in month-end closing activities, including preparing accruals, reconciling accounts, and generating reports for management review.
• Support internal and external audits related to accounts payable by providing necessary documentation and information. Ensure compliance with all relevant laws, regulations, and internal controls.
• Identify opportunities to streamline and improve accounts payable processes and systems. Propose and implement solutions to enhance efficiency, accuracy, and productivity.
• Collaborate with cross-functional teams, including purchasing, finance, and operations, to resolve issues, improve processes, and enhance communication.
• Provide backup support to Staff Account (creating and sending invoices, compiling billing paperwork, etc.
• Assist with job cost accounting as needed.
• Prepare purchase orders and reports on purchases, including cost analyses.

Requirements :

• Bachelor's degree in Accounting, Finance, or a related field is preferred
• Minimum of 3-5 years of experience in accounts payable or related finance roles
• Must have experience in project cost accounting
• Strong understanding of accounts payable processes, principles, and best practices
• Proficiency in using accounting software and ERP systems, knowledge in Coupa, ServiceChannel, and Quickbooks is a plus
• Excellent attention to detail and accuracy in data entry and financial record-keeping
• Solid understanding of basic accounting principles and financial analysis
• Strong analytical and problem-solving skills, with the ability to identify and resolve issues efficiently
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Proficiency in MS Office suite, particularly Excel
• Ability to handle multiple tasks simultaneously, prioritize workload effectively, and maintain attention to detail
• Proven ability to collaborate effectively with cross-functional teams and maintain a positive working relationship

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications.

However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.