Finance Associate

Overview

Finance Associate role at Educare DC .

Educare DC is a nonprofit organization serving early childhood education with a focus on school readiness and closing the achievement gap. The Finance Associate will assist in managing financial and procurement functions within the Finance Department, including accounts payable (AP), accounts receivable (AR), and procurement / budget management. This is a full-time position reporting to the Fiscal Manager.

Responsibilities

• Accounts Payable : Record vendor invoices in the accounting system, ensure coding accuracy, communicate errors or changes to vendors, scan invoices into the financial management system (Bill.com), assign funding codes, and set up approval routes.
• Monitor Bill.com to ensure timely payment of invoices and follow up for appropriate approvals.
• Review vendor statements and respond to inquiries; maintain W-9 documentation for independent contractors.
• Review employee credit card activity, reconcile to monthly statements, and record activity in the accounting system.
• Accounts Receivable : Record deposits, coordinate grant reimbursements, update AR reports, and manage the collection of aging items.
• Budget / Grant Management : Assist with annual budget preparation and grant reporting or reimbursement requests; prepare budget versus actual financial reports for grants as needed.
• Audit Support : Assist with vendor and cash receipts files, supporting documentation, and the annual financial statement audit process.
• Office Management : Manage yearly subscriptions and assist staff on procurements in compliance with organizational and donor policies (e.g., ordering office and educational supplies).
• Other relevant duties as assigned within the scope of the position.

Education and Experience Requirements

Bachelor’s degree in business administration, accounting, finance, or a related field with 1–2 years of experience, or an associate degree with 3–4 years of experience. Ability to document, monitor, and report information; strong computation skills; experience with Bill.com, Intacct or similar accounting software; proficiency in Microsoft Excel; ability to work as part of a small office team; detail-oriented with excellent organizational and analytical / problem-solving skills. Knowledge of nonprofit expense tracking and grant budgeting is desirable.

Additional Job Requirements

Essential Job Functions

Job Details

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