Executive Assistant- Direct hire

Job Description

Executive Assistant to CEO - Direct Hire

📍 Location : Irvine, CA

💼 Compensation : $90K / year (DOE) + discretionary year-end bonus

🩺 Benefits : Medical, dental, and vision

⚖️ Employment Type : Direct Hire

Ultimate Staffing is partnering with our client, a dynamic organization with operations across multiple business entities, to hire an experienced Executive Assistant to the CEO . This role offers a unique opportunity to support a high-profile executive leading ventures in both corporate and regulated industries

About the Role

The Executive Assistant will provide high-level administrative and strategic support to the CEO, managing a wide range of responsibilities with professionalism, discretion, and attention to detail. The ideal candidate thrives in a fast-paced, task-oriented environment , demonstrates excellent judgment, and can confidently represent the CEO in interactions with senior leaders, business partners, and elected officials.

Key Responsibilities

• Manage complex scheduling, calendars, and meeting coordination
• Handle correspondence, calls, and follow-up on behalf of the CEO
• Liaise professionally with internal teams, business partners, and government or community stakeholders
• Anticipate needs and proactively manage tasks to ensure efficiency and organization
• Coordinate travel, events, and logistics across multiple business entities
• Collaborate closely with other executive assistants and internal leadership teams
• Maintain confidentiality and exercise discretion in all communications

Qualifications

Interview Process

Desired Skills and Experience

Executive Assistant to CEO - Direct Hire

📍 Location : Irvine, CA

💼 Compensation : $90K / year (DOE) + discretionary year-end bonus

🩺 Benefits : Medical, dental, and vision

⚖️ Employment Type : Direct Hire

Ultimate Staffing is partnering with our client, a dynamic organization with operations across multiple business entities, to hire an experienced Executive Assistant to the CEO. This role offers a unique opportunity to support a high-profile executive leading ventures in both corporate and regulated industries

About the Role

The Executive Assistant will provide high-level administrative and strategic support to the CEO, managing a wide range of responsibilities with professionalism, discretion, and attention to detail. The ideal candidate thrives in a fast-paced, task-oriented environment, demonstrates excellent judgment, and can confidently represent the CEO in interactions with senior leaders, business partners, and elected officials.

Key Responsibilities

Manage complex scheduling, calendars, and meeting coordination

Handle correspondence, calls, and follow-up on behalf of the CEO

Liaise professionally with internal teams, business partners, and government or community stakeholders

Anticipate needs and proactively manage tasks to ensure efficiency and organization

Coordinate travel, events, and logistics across multiple business entities

Collaborate closely with other executive assistants and internal leadership teams

Maintain confidentiality and exercise discretion in all communications

Qualifications

4-8 years of Executive Assistant or Personal Assistant experience supporting senior-level executives

Background in law, real estate, gaming, or professional services preferred, but open to strong candidates from other industries

Highly organized, self-motivated, and able to prioritize effectively under pressure

Excellent communication and listening skills with strong professional presence

Confident, polished, and capable of managing sensitive situations and saying "no" when necessary

Must pass DOJ background check and drug screening

Interview Process

Initial Zoom interview

Final in-person interview

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.