Executive Assistant

Job Description

Here, we craft excellence together. Your mission? Making the journey the most enjoyable part of the trip.

Join our first-class team to reinvent in-flight experience. In the role of Executive Assistant, you'll play a pivotal part on our administrative team. The Executive Assistant position provides executive administrative support services to the CEO as well as other company executives as required. The goal of this role is to set the CEO up to be the most effective they can be for the organization. This is done through a wide variety of tasks that require a high degree of confidentiality and professionalism. Areas of support include, but are not limited to proactively partnering with the CEO to : manage their time well through use of Outlook calendar and coordination of meetings with others, creating and communicating optimal turn-key solutions for domestic and international travel arrangements, ensuring correct completion of expense reports, aligning on an effective method to sort and notify of emails to optimize the CEO's time, PowerPoint presentation and general report preparation, data compilation, as well as many small or large special projects as they arise.

The position involves a high degree of interaction with all levels of management, external vendors / guests and internal employees. Tasks range from simple to complex. Organization, follow through, attention to detail, confidentiality, interpersonal skills and communication skills are critical factors in the daily administration of this position. This position is expected to partner with the CEO and periodically align with them in order to work independently using technical judgment, while executing multiple tasks.

This position reports to Safran Cabin CEO.

Summary of Duties :

• Actively pursues continuous improvement and ease of doing business to meet or exceed the Executives' needs and to further overall company goals and objectives.
• Management of various executive daily, weekly, monthly calendars.
• Responsible for Executives' expense reports and purchase orders.
• Coordinate travel logistics for purpose of business travel – lodging, air reservation, rental car, etc.
• Responsible for a department procurement card and the monthly reconciliation of the statement.
• Preparation of letters, reports, forms, schedules, and other materials.
• Development, preparation or the editing of presentations.
• Track department, or group level, performance (KPIs) and publish accordingly.
• Maintain multiple department's organization chart.
• Coordination of various meetings and events, on and off-site. Internal / External customers.
• Collects and enters data into spreadsheets and uses expertise & to reduce and analyze this data.
• Creates and maintains accurate filing systems.
• Collaborates with other administrative staff and / or management, as necessary.
• Assists other departments with special projects.

But what else? (advantages, specificities, etc.)

Safran Cabin is #1 worldwide for business and regional aircraft interiors.

Here, you will build your skills and grow with a community of experts to enrich yourself every day.

Here, collaboration is embodied within the diversity of our teams all around the world.

Here, we're cutting our emissions, not your ambitions.

Together, let's shape the sustainable future of aeronautics.

The expected salary range for this position is between $36.96 - $58.07 USD hourly. Actual compensation will be determined based on experience, education, and other factors permitted by law.

At Safran Cabin, we provide equal employment opportunity to all individuals regardless of race, color, religion, sex / gender, sexual orientation, gender identity / gender expression, marital status, pregnancy, age, national origin, ancestry, disability / medical condition, military or veteran status, citizenship status, genetic characteristics or information, or any other characteristic protected by applicable federal, state, and local laws.

Candidate skills & requirements

General Duties :

Qualifications :

Education : High School diploma or equivalent.

Experience : 8+ years of high-level administrative support, 5 years supporting senior executives

Computer Skills :

Other Skills :

Additional Preferred Skills : (not required)

Description : Senior-level position within role.