Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to newly appointed COO. This Contract position is based in Los Angeles, California, requiring a proactive individual with excellent organizational and communication skills. The role involves managing executive schedules, facilitating collaboration with the Board of Directors, and ensuring seamless operations across leadership functions.

Responsibilities :

• Manage the complex calendars and schedules of multiple executives, ensuring appointments and meetings are efficiently coordinated.
• Facilitate communication and collaboration with the Board of Directors, including organizing meetings and coordinating efforts with external executive search firms.
• Communicate professionally with policymakers, stakeholders, and other high-level contacts on behalf of the executives.
• Utilize collaboration tools like Airtable, Microsoft Teams, Loop, and Planner to streamline workflows and enhance productivity.
• Provide technical assistance to executives and ensure all equipment and communication platforms are functioning effectively.
• Arrange travel plans, including booking transportation and accommodations, for executives as needed.
• Support the preparation and execution of executive meetings and presentations.
• Serve as a reliable point of contact for internal and external inquiries, maintaining confidentiality and professionalism.
• Ensure timely follow-ups and task completion by tracking and managing priorities across leadership.
• Assist in streamlining communication and operations between executives and external partners.

Requirements :

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.