Executive Assistant (Brazil)

Executive Assistant

Our client is looking to hire an Executive Assistant to support and empower their C-level team and manage their social media channels.

A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.

Job Responsibilities

• Answer phone calls, confirm meetings, and arrange scheduled appointments
• Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
• Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
• Manage and maintain calendars and appointments
• Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
• Complete word processing tasks
• Research and organize data
• Maintain and manage contacts
• Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees / costs paid
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
• Manage social media channels and communicate with clients relating to relevant concerns and insights
• Order supplies