Accounts Payable - T&E Support

Job Description

Job Description

We are looking for a skilled Accounts Payable Specialist to join our team in White Plains, New York. In this role, you will focus on travel and expense (T& E) operations, ensuring compliance, accuracy, and efficiency across all processes. This is a long-term contract position that requires excellent organizational skills and attention to detail.

Responsibilities :

• Process and monitor purchase card requests, particularly for Continuing Education registrations, ensuring proper documentation and compliance with company policies.
• Review and adjust general ledger coding to ensure accurate financial reporting and adherence to accounting standards.
• Manage expense approval workflows, including reassignments, to support timely processing and compliance with approval protocols.
• Create and maintain guest profiles for non-employees within travel and expense systems to facilitate vendor and contractor operations.
• Assist with system updates and user management in travel and expense platforms, addressing issues as needed.
• Support compliance audits by verifying receipts, GL codes, and expense submissions meet internal and external standards.
• Prepare detailed reports summarizing T& E activity, compliance trends, and unresolved issues for periodic reviews.
• Generate and distribute monthly reports tracking expense activities and adherence to policies.
• Oversee bulk expense reporting, managing up to 200 reports monthly to ensure accuracy and timely submission.
• Enforce compliance policies and address issues with users who fail to meet accounting standards.
• 2 years of experience in Travel & Expense management, Accounts Payable, or Finance Operations.
• Proficiency in using tools such as Navan, Coupa, Google Docs, Excel, ServiceNow, and Sage Intacct.
• Strong knowledge of general ledger coding, expense policies, and compliance controls.
• Experience with bulk expense reporting and managing high volumes of expense submissions.
• High attention to detail and ability to prioritize tasks in a dynamic, fast-paced environment.
• Excellent communication skills and strong organizational abilities.
• Familiarity with auditing practices and ensuring compliance with company policies.
• Preferred experience working with automated clearing house processes and expense reconciliation