Administrative Assistant/Roddey Pavilion

Salary : $31,561.00 - $58,393.00 Annually

Location : Richland County, SC

Job Type : FTE - Full-Time

Job Number : 164122

Agency : Department of Mental Health-C.M. Tucker-Roddey

Opening Date : 04 / 22 / 2024

Closing Date : 5 / 6 / 2024 5 : 00 PM Eastern

Class Code : : AA75

Position Number : : 60021927

Normal Work Schedule : : Monday - Friday (8 : 30 - 5 : 00)

Normal Work Schedule (Other) : : Work 7.5 hours daily; 75 hours bi-weekly. Shift work may be required.

Pay Band : Band 4

Opening Date : 04 / 22 / 2024

EEO Statement : Equal Opportunity Employer

Agency Specific Application Procedures : : You must apply on-line at www.careers.sc.gov. Follow the status of your application on-line.

Veteran Preference Statement : South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.

This position is located at the Department of Mental Health, C.M. Tucker Nursing Care Center (CMTNCC)-Roddey Pavilion, 2200 Harden Street, Columbia, SC 29203.

Under general supervision of the Director of Nursing this position is responsible for planning, organizing, and maintaining the administrative duties in the office of nursing to maintain the highest level of efficiency in assisting the Director of Nursing in effectively carrying out daily operations throughout the nursing division.

Provides minimum administrative support to the Assistant Chief Nursing Officer.

Responsibilities include but are not limited to :

• Coordinates and maintains appointment Calendar for the Director of Nursing, to include screening and evaluating telephones calls, messages, and emails.
• Responsible for (17) electronic medication carts in downloading and uploading data, correlates, and prepares reports. Performs detailed maintenance / troubleshooting tasks on medication carts, and orders supplies as needed.

Serves as facility Video Conference Coordinator.

• Responsible for maintaining, monitoring credentialing records for agency nursing staff (RNs / LPNs / CNAs) as per facility standards.
• Prepares, records and distributes agendas and minutes for the Director of Nursing, special assignment Task Force Committees for the Director of Nursing Resources.
• Conducts confidential investigations and complex special assignments; prepares and maintains specialized records and reports essential to the daily operation as required by regulatory agencies to comply with licensure and certification requirements for the operation of the Nursing Office.
• Maintains complete and current criteria-based job descriptions and EPMS's for all Nursing Service employees assigned under the direct supervision of the Director of Nursing to include personnel field folders and medical folders.
• Develops and publishes the Nursing Service Monthly schedule of meetings to reflect all routine and non-routine meetings with the division.
• Requisitions and maintains adequate supplies, forms and equipment needed for the general operation of the office of nursing.
• Develops and maintain a complex system for distributing and managing directive manuals, memorandums, regulatory agency regulations, and other pertinent information for the Office of Nursing, serves as resource person on directives and nursing policies and procedures.

Minimum and Additional Requirements

State Minimum Requirements :

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Facility Minimum Requirements :

Five years of experience should be related to a Nursing Administration Office that may be substituted for the required education on a year for year basis.

Note : If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.

Preferred Qualifications

Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Comments

Physical requirements for the job are the ability to lift up to fifty (50) pounds; able to stand, walk, reach, pull, push, stoop, bend and climb at least two or three flights of stairs.

Ability to tolerate noise level and circulate in resident areas for long periods. Must be able to work repetitive unusual resident behaviors.

The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment.

Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application.

A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes :

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options;

and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note : The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type.

For these positions, contact the hiring agency to determine what benefits may be available.

Have you ever been employed by the SC Department of Mental Health?

If you have ever been convicted of a misdemeanor or felony criminal offense (other than in a Juvenile Court), you MUST list this information (unless you have taken steps to expunge your record.

This includes fraudulent checks, driving under suspension, disorderly conduct, shoplifting, etc. *Please note that conviction of a criminal offense does not bar you from employment in all cases;

each conviction is evaluated individually. However, failure to list convictions is considered falsification of the application and WILL BE grounds for termination, if hired.

It is your responsibility to know what is on your criminal record. If you have charges on your record that appear without a court disposition (result) you may be asked to provide that information if selected for employment.

If you have questions, please inquire before you complete your application.PLEASE NOTE THAT NOT ANSWERING THIS QUESTION WILL DEEM YOUR APPLICATION AS INCOMPLETE AND IT WILL NOT BE CONSIDERED.

Please indicate your understanding to this statement by checking the box below.

Checking this box indicates my understanding to the above referenced statement.

Have you ever held a permanent (full-time equivalent) position with a SC state agency and / or been an employee of a SC school district?

Do you have a high school diploma and work experience that is directly related to the area of employment?

Do you have Five years of experience should be related to a Nursing Administration Office?

Did you graduate with a bachelor's degree from an accredited college / university?

How did you hear about our vacancy?

• SC State jobs portal / careers.sc.gov
• Simply Hired
• Indeed
• College / Alumni Career Services Center
• Friend / Relative
• Current DMH Employee
• Other (commercials, billboards, emails, ads, etc.) - Please specify.

If you answered "Current DMH Employee" for the question above, please list name below :

If you answered "Other" for question 7, please indicate from where below :

Please indicate your salary requirements (please be specific and not put "negotiable" or "open").

Required Question