Office Manager
Description
A leading, local, independent small business seeks an office / business administrator to fulfill its needs. This position will be responsible for a variety of financial and business functions of the firm.
As a small business, it is critical that the person filling this role has experience and a grasp in dealing with many facets of the office management, bookkeeping and human resources of a small business.
Some key areas this position will handle are :
Business Administration
Business and financial organization and administration
Manage vendor accounts, contracts, insurance renewals, invoices, credit cards and etc.
Equipment and services procurement and implementation
Monthly bank reconciliations
QuickBooks- for multiple companies
Accounts receivable and payable
Cash flow management
Quarterly tax reporting and filing
Payroll assistance
Business financial reporting, management and proactive guidance
Schedule and lead executive financial review meeting
Year-end- tax cleanup, report, administrate
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
Help manage the process in keeping the business property in good repair
Maintain vendor relationships
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Assist with day-to-day operations of the HR functions and duties for the firm
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations)
Coordinate HR projects (meetings, training, surveys)
Compiling and updating employee records
Handle employee requests regarding human resources issues, rules, and regulations
Assist in payroll preparation by working with payroll company
Revenue and bonus reporting and tracking
Requirements
Applicants should possess the following :
Bachelor’s degree or equivalent experience
3+ years of experience with QuickBooks or similar program
Must be a proactive problem solver
Must be very organized
Excellent oral and written communication skills
Technology background or understanding helpful (especially if in the financial services industry)
Ability to coordinate the needs of multiple office locations
Positive attitude
Ability to grasp financial concepts for a small business
Clean background, drug and credit screen required
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