HR Administrator

Description / Comment : HR / Office Administrator

Department : Human Resources

Job Description & Summary

The HR / Office Admin will organize and coordinate office administration tasks and activities, in order to ensure organizational effectiveness, efficiency and safety.

This person will be required to work independently, balance a variety of administrative responsibilities and ensure office and building services run smoothly.

The HR / Office Admin will be hospitable and support the office staff with general support in order to create an inviting, warm and open office environment.

Key Responsibilities

Acts as point of contact for daily building service needs of Crystal Lake site, including general maintenance requests,

contracting with vendors for repairs, coordinating cleaning staff, and responding to office equipment needs.

• Performs daily walk-through of building general office space to include conference rooms and general areas to ensure cleanliness and ensure supplies are stocked appropriately.
• Devises employee communication to provide direction and clarification of office procedures, with appropriate approvals.
• Coordinates meeting room set-up and provides logistical meeting support as needed.
• Collaborates and communicates with Aptar CL site occupants regarding building construction, etc.
• Plan, setup, and cleanup luncheons and other office events with direction from event sponsor. For site-wide events, establish 'event committee' with representatives from various teams to promote involvement of all functions.
• Oversees badge management system, to include creating and assigning badges and supplies.
• Maintains site Sharepoint.
• Adheres to Aptar core values, rules of leadership and positively represents Aptar and the HR team at all times.
• Receive and sort packages, mail and phone messages. Scan and send to appropriate contacts.
• Other duties as assigned

Experience / Abilities

• High school degree or equivalent
• At least 2 to 3 years of HR Administration or office management experience
• Excellent verbal, written and positive interpersonal skills; ability to communicate clearly and collaboratively and interact with all employees at all levels including executive leadership, in a professional manner.
• Ability to connect and build strong relationships with others, demonstrating strong emotional intelligence.
• Proficient in MS Office Products (Word, Outlook, Excel, SharePoint) as well as MS Teams, WebEx, and / or Concur.
• Detail oriented with the ability to work independently, adapt to change, and maintain composure in a fast-paced environment with frequent interruptions.
• Ability to adapt to changing technology.
• Ability to maintain confidentiality and work with sensitive information.
• Strong prioritization, organizational, multi-tasking and follow-up skills.
• Must be able to work independently and take initiative
30+ days ago