Logistics Coordinator

POSITION SUMMARY :

This position is responsible for processing paperwork required for the shipment of trailers both domestically and internationally. Ensures that paperwork is completed accurately and follows transportation and export laws. Provides coordination and administrative support to the Logistics Department and reports directly to the Logistics Manager.

FUNCTIONS AND RESPONSIBILITIES :

• Coordinates delivery of products with dealers to ensure excellent customer service.
• Negotiates rates with carriers, schedules load and prepares purchase orders.
• Prepares warranties, invoices, and NVIS / certificates of origins for scheduled loads.
• Sends invoicing and payment terms for each shipment to dealers prior to delivery.
• Matches carrier invoices with purchase orders and submits to accounting for payment.
• Enters data into the "Load value spreadsheet" for management analysis.
• Invoices trailers in the Genius system production identifies as complete daily.
• Submits financing requests to GE and Northpoint for approval prior to load shipments.
• Processes customs documentation for import / export of trailers and parts
• Ensures customs and E-manifest clearance prior to loading shipments.
• Answers incoming calls to the company in the absence of or to assist the receptionist.
• Effectively Communicates with Logistics Manager, shipping crew and sales team.
• Instructs drivers on documentation and responsibilities related to deliveries.
• Schedules and prepares documentation for FedEx and CH Robinson freight shipments.
• Performs other administrative duties as assigned such as filing, scanning and copying.

DESIRED EDUCATION / EXPERIENCE :

KNOWLEDGE, SKILLS, AND ABILITIES :

Expectations :

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