Secretary P / T

Secretary P / T

Performs difficult clerical work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate personnel.

Essential Functions

Essential Functions :

• Types letters, invoices, requisitions, reports, statistical documents, vouchers, etc. from rough draft, copy, or verbal instruction;
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards;
• Serves as receptionist; provides requested information; takes and relays messages;
• Opens, sorts, and distributes mail;
• Handles billings and keeps various accounts;
• Collects and prepares data for records and reports;
• Operates word processing and other office automation equipment;
• Prepares deposits.

Related Tasks :

Knowledge, Skills and Abilities

General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 35 WPM; ability to make arithmetical calculations; ability to meet the public effectively; ability to establish and maintain effective working relationships with associates and the general public; ability to follow oral and written instructions; skill in the use of a variety of standard and automated office equipment; skilled in a word processing program.

Minimum and Preferred Qualifications

Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in typing and a minimum of one (1) year of experience in clerical and typing work. Special Requirements : Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.

Post-Offer Background Requirements

The background check process for this position may include : Criminal Background Check, Employment Verification, Reference Checks, Motor Vehicles Report (MVR) Check.

City of Boca Raton - Benefits Summary

Part-Time Employees Eligibility Requirements : To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year.

Paid Leave : Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employee's supervisor. This paid leave has no cash value at separation of employment.

Mission Square 457 Deferred Compensation Plan : Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.