Academic Assistant III - Office of Student Affairs

Academic Assistant III - Office of Student Affairs

Job No : 537799

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Academic Advising / Support, Veteran's Preference Eligible, Health Care Administration / Support

Department : 29010705 - MD-ED AFFR-STUDENT AFFAIRS

Job Description

Classification Title :

Academic Assistant III

Job Description :

The Office of Student Affairs in the College of Medicine's Educational Affairs area is seeking an Academic Assistant III to manage the Visiting Student Learning Opportunities (VSLO) program for College of Medicine 4th year MD students, domestic, and international medical students and 3rd Year scheduling for College of Medicine MD students.

The Office of Student Affairs at the UF College of Medicine manages the development of the medical student rotations through a broad-based clinical experience at our major teaching hospital - UF Health Shands, as well as at other affiliated sites.

About This Role : Program Management

• Manages away rotation and elective applications including reviewing, processing, scheduling and onboarding.
• Tracks UF CoM medical student away rotations and submits student documents (VSLO requirements and home institution evaluations).
• Assists with processing and tracking of Uniform Clinical Training Affiliation Agreements.
• Serves as liaison between UF College of Medicine and AAMC Visiting Student Learning Opportunities (VSLO) program.
• Schedules 3rd year clerkship and elective placements and assists with coordination and maintenance of the 3rd year rotation schedules.
• Coordinates and tracks certification and paperwork for BLS, HIPAA N95 Mask Fit, and VA processing.

Administrative

Fiscal & Budget

About the College of Medicine :

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of populations, the College of Medicine plays a pivotal role in shaping the future of medicine.

For more information about the College of Medicine and its programs, visit College of Medicine .

We Offer Exceptional Benefits :

Expected Salary :

$21.00 - 24.00 per hour; commensurate with education and experience.

Required Qualifications :

Bachelor's degree; or an equivalent combination of education and experience.

Preferred :

The ideal candidate will possess :

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter, resume, and contact information for three professional references.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This requisition has been extended. Previous applicants remain under consideration and do not need to reapply.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

No

Applications Close : 04 December 2025

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 537799

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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