Staff Accountant - Contracts & Billing Specialist

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Wellness resources

Join Signs of Success as our next Staff Accountant Contracts & Billing Specialist!

Were looking for a detail-oriented professional who thrives on structure, accuracy, and accountability. Youll oversee contracts, billing, and collections, ensuring every project runs smoothly from start to finish. If you enjoy working with complex details, solving problems independently, and supporting a fast-paced creative company, wed love to hear from you. Competitive pay, 401(k) match, insurance, paid time off, and more included.

Staff Accountant Contracts & Billing Specialist

Full-Time | Onsite | [Santa Maria, CA]

About Signs of Success

Were a leading sign and architectural graphics company known for our craftsmanship, attention to detail, and commitment to doing things right. Our projects range from commercial signage to architectural wayfinding, and our success depends on the accuracy and organization of our financial systems.

About the Role

Were looking for a Contract Accountant / Billing & Contract Administrator who can take ownership of our contract and billing processes from start to finish.

This position is ideal for someone who :

• Enjoys working with complex details and structured systems
• Has a strong sense of ownership and accountability
• Can anticipate issues and solve problems independently
• Communicates clearly and collaborates across departments

Youll manage contracts, billing, and collections, ensuring all financial documentation is accurate, timely, and complete.

Key Responsibilities

Contract Administration

• Review and process new contracts, amendments, and change orders
• Enter and track all contract details and required signatures
• Maintain organized, up-to-date contract files
• Monitor contract milestones for billing, renewals, and closeouts

Billing & Invoicing

• Prepare and issue client invoices according to contract terms and schedules
• Coordinate with project managers for job cost data and documentation
• Review and verify billing accuracy before submission
• Track payments and follow up on outstanding balances

Accounting & Recordkeeping

• Record financial transactions in QuickBooks
• Process payables, issue checks, and handle deposits
• Reconcile statements and support month-end close
• Maintain clean, organized, audit-ready records

Collections & Communication

• Conduct collection calls and track communications
• Resolve payment discrepancies professionally and promptly
• Provide aging reports and collection updates to management

Administrative Support

• Maintain digital filing systems for billing, contracts, and correspondence
• Support internal audits and process improvements
• Assist with administrative projects for the accounting and management team

Qualifications

• Bachelors degree in Accounting or a related field required
• 35 years of experience in accounting, billing, or contract administration (construction or manufacturing industry a plus)
• Proficient in QuickBooks and Excel (Smartsheet experience preferred)
• Strong organizational, analytical, and problem-solving skills
• Excellent communication and attention to detail
• High personal accountability and ability to manage multiple priorities

Compensation & Benefits

• Competitive salary based on experience
• 401(k) with company matching
• Health and dental insurance
• Paid time off and holidays
• Ongoing training and professional development
• Gym membership reimbursement

Why Youll Love Working Here

At Signs of Success, youll join a collaborative team that values precision, integrity, and reliability. Youll have the opportunity to strengthen our accounting systems, contribute to the companys growth, and take pride in work that supports beautiful, high-quality projects seen throughout our community.