Project Document Control Coordinator

Document Control Specialist

Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames is an employee-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top general contractor.

Position Overview

The Document Control Specialist is responsible for managing and organizing all incoming and outgoing project documentation between the owner and Ames Construction, ensuring that the latest revisions are accurately maintained and distributed in a timely manner. This role oversees the daily tracking and recordkeeping of correspondence, quality control reports, submittals, RFIs, and other time-sensitive documents to support smooth project operations and compliance.

Essential Functions

• Work collaboratively with Project Managers and Project Engineers to issue various submittals and requests for information (RFIs) to the client.
• Manage numbering and filing systems for project documents such as work plans, material data, survey data, non-conformance reports, presentations, meeting minutes, agendas, requests for information, etc.
• Maintain detailed logs of incoming and outgoing documents.
• Facilitate timely internal and external document reviews.
• Format documents as needed for consistency and professionalism.
• Download, file, distribute, and maintain a high volume of complex incoming construction documents such as plans, specs, material take-offs, design files, etc.
• Prepare and distribute agendas and meeting minutes.
• Communicate effectively with clients, external third parties, internal team members, and leadership.
• Prepare clear, timely, and useful reports for both internal and external parties.
• Enforce document control procedures and standards.
• Prepare and update various internal and external document templates.
• Monitor and maintain office supply inventory and place office orders.
• Assist with general office and administrative tasks when needed.
• Perform other duties as assigned.

Qualifications

Working Conditions

Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.