Office Coordinator Part Time

Our client is seeking an experienced Office Manager & Accounting Assistant to support a growing and thriving organization. This is more than a traditional office role — it’s an opportunity to become a key partner to the executive team, influencing operations, supporting financial strategy, and ensuring the office runs smoothly in a fast-paced, entrepreneurial environment.

Ensure you read the information regarding this opportunity thoroughly before making an application.

The individual will play a critical part in supporting leadership, contributing to decision-making, and helping shape the next stage of organizational growth. Office Management (50%)

Oversee daily office operations and serve as the primary point of contact for internal staff, external vendors, and visitors.

Implement, document, and improve office procedures to support efficiency and growth.

Manage vendor relationships, contracts, and purchasing of office supplies, services, and equipment.

Support executive leadership with scheduling, meeting coordination, and preparation of presentations or materials.

Enter financial data and manage bookkeeping records in QuickBooks.

Assist with preparing financial reports, reconciliations, and budget updates.

Partner with the executive team to support financial planning, forecasting, and analysis.

Maintain strict confidentiality in all financial and employee-related matters.

5+ years of experience in office management, administrative leadership, or accounting / finance support roles.

~ Prior experience working directly with executives and serving as a partner in decision-making processes.

~ Proficiency in QuickBooks and Microsoft Office Suite required.

~ Strong understanding of bookkeeping and accounting principles; experience preparing reconciliations, journal entries, and financial reports preferred.

~ Proven ability to manage multiple projects in a fast-paced environment, while maintaining accuracy and attention to detail.