Executive Administrative Assistant

Executive Administrative Assistant

Location :

650 California St, San Francisco, CA

Hours :

Full-time, Monday–Friday, 9 a.m.–5 p.m.

Salary :

$45,942–$66,485 annually, depending on experience

About Memory Machines

Memory Machines is a frontier AI company building systems that augment human memory and cognition. We are a fast-growing, mission-driven startup operating at the intersection of neuroscience, AI, and personal data. Our culture values clarity, trust, ownership, and high standards—we move quickly and expect the same from everyone who joins us.

Role Overview

We are seeking a highly capable

Executive Administrative Assistant

• . This role is ideal for someone who thrives in a fast-paced environment, exercises excellent judgment, and can serve as an extension of executive priorities. You will enable leaders to operate at their highest leverage by streamlining communication, managing workflows, and ensuring that critical tasks move forward without friction.

This is a role for someone who is proactive, sharp, and deeply organized.

Key Responsibilities

Manage daily administrative tasks, including scheduling, purchases, travel, emails.

Help create and organize databases and documents.

Coordinate team meetings and events and prepare agendas.

Assist in project management by tracking deadlines and facilitating communication.

Handle expense reporting, invoicing, and basic accounting tasks.

Liaise with vendors, clients, investors.

Maintain office supplies and manage inventory.

Process expenses, reimbursements, and vendor interactions

Help build the future : All team members at Memory Machines are working towards the goal of augmenting human memory with AI. You will be included in this mission, and contribute to the mission.

Required Skills and Qualifications

Proven experience as an administrative assistant or similar role

Excellent organizational and time management skills

Strong communication and interpersonal abilities

Solid written and verbal communication abilities

Calm, resourceful, and unflappable under pressure

High school diploma required; bachelor's degree preferred

Company Benefits

Health, dental, and vision insurance

Paid time off (PTO) and sick leave

401(k) retirement plan

Professional development opportunities

How to Apply

Submit your resume and cover letter by

November 27

For questions or follow-up, contact

contact@memorymachines.ai

We look forward to meeting you.