IT Purchasing Associate

It Purchasing Associate

Information Technology Services (ITS) at the University at Albany seeks applicants for an IT Purchasing Associate. This is a key role in the Central Business Office within ITS, which serves as an organizational hub for all finance, operations, and administration. The Associate is responsible for procuring ITS-managed equipment, services, and supplies for a wide range of projects and programs, including the University's new AI+ initiative, other advancements, and operational activities. They ensure that all transactions, regardless of complexity, comply with New York State, State University of New York (SUNY), and University at Albany procurement policies and procedures.

The successful candidate is extremely organized, has a strong attention to detail, and enjoys working in a fast-paced, high-demand environment. They have excellent interpersonal and analytical skills, and the ability to foster collaborative relationships with campus partners. The Associate works closely with the Office of Procurement Services to understand the nuances and complexities associated with all manners of purchasing and comfortable researching unfamiliar technologies. This is a unique opportunity for a strategic, solution-oriented thinker who is invested in developing the expertise to recommend and facilitate clear, creative paths to assist ITS in making successful, effective procurements consistent with all purchasing rules and regulations.

The Associate conducts their work with a high degree of integrity and a customer service mindset. They are adept at managing multiple priorities, recommending process improvements, and are equally comfortable working independently under limited supervision or as part of a team.

Primary Responsibilities :

• Prepare and process IT-related requisitions, contracts and purchase orders, including creating, reviewing, and negotiating vendor contracts; monitor and manage term dates.
• Manage the process for Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Quotes (RFQs), and Single / Sole Source procurements and the subsequent review, approval, negotiation of award, and contractual obligations.
• Consult and advise ITS staff on procurements of varying amounts and complexities; determine route to purchase and best method of procurement.
• Analyze procurement data and develop a holistic view of ITS procurements across the organization and make recommendations to ensure efficient, effective purchasing decisions.
• Keep abreast of evolving procurement rules and regulations, informing ITS staff of changes as needed.
• Other reasonable duties as assigned
• Ensure all New York State, State University of New York (SUNY), and University at Albany purchasing rules and regulations are followed.

Functional and Supervisory Relationships :

Reports to : Manager, Central Business Office

Supervises the following positions : n / a

Job Requirements :

Minimum Qualifications :

Preferred Qualifications :

Working Environment :

Professional Rank and Salary Grade : Purchasing Associate, SL-4, $75,000-$82,000

Special Note : Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts : disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http : / / police.albany.edu / ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO / AA / IRCA / ADA EMPLOYER

Please apply online via http : / / albany.interviewexchange.com / candapply.jsp?JOBID=192531

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A review of applications will start on October 7, 2025 and the search will remain open until the position is filled.