Rate Management Specialist

Job Description

Job Description

Description :

The Rate Management Specialist is responsible for the accuracy, organization, and maintenance of the firm’s client billing rates. This role is hands-on — tasked with cleaning up existing rate data, building standardized processes, and ensuring the correct rates are applied during matter intake and case creation.

The Rate Management Specialist will serve as the internal point of truth for all client rate information, providing reporting and analytics to firm leadership. While this role does not involve negotiating rates or developing pricing strategies, it is critical in ensuring compliance, accuracy, and efficiency across the firm’s financial systems.

Key Responsibilities

Rate Data Management

• Audit, clean, and reconcile all existing client billing rate records across platforms (Legal-X, TyMetrix, CounselLink, etc.).
• Maintain a central, up-to-date repository of approved client billing rates with version control.
• Ensure accuracy of rate setup during matter creation and intake.
• Partner with Billing Compliance, Finance, and Relationship Managers to verify rate integrity across all systems.

Process Development

Reporting & Analytics

Compliance

Required Qualifications

Preferred Qualifications

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Exempt

Supervisory Responsibilities

None

Work Location

Hybrid

Work Schedule

8 : 30am - 5 : 30pm Monday-Friday. Occasional weekends and holidays.

Salary Description

$65,000 - $85,000

Physical Requirements

Primarily sedentary work. Exerting up to 10 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and / or fingers. The worker is required to have close visual acuity to perform an activity such as : preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and / or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.

Travel

10-20% domestic travel by car and plane.

Requirements :