Commercial Project Coordinator

Job Coordinator

Job Description : 70k-90k

Call customers for purposes of communicating or coordinating project schedules, and / or respond to general inquiries in a timely manner.

Responsible for assisting with Vendor Setup ensuring vendor has provided correct documentation.

Answer phone calls from customers, answer questions, or direct to appropriate staff when necessary.

Generate Work Orders and Change Orders upon request, forward to customer for signature, and coordinate dispatch of crews accordingly.

May be responsible for maintaining daily schedules for crews and other project members, and may assist in establishing schedules for increased efficiencies.

May prepare required state, federal, and / or waste management paperwork for all Asbestos Projects, where applicable.

Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management.

Organize weekly, bi-weekly, monthly meetings in accordance with company policy, including but not limited to : safety meetings, In-office meetings, production meetings, etc.

Work with Call Center regarding new job information.

Label photos and upload into specific systems / programs.

Create and maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports and BOS are properly filed.

Prepare daily management report on T&M Cost Spreadsheet, cross checking against subcontractor invoice and labor hours. Submit complete and accurate T&M paperwork daily to Central Billing.

Document daily updates on industry specific programs for all open jobs. Enter information from Tick Sheets completed by the Technicians and Project Managers into industry specific programs (Moisture Mapper, Xactanalysis, and Mica reports).

Distribute and send all US mail and interoffice mail (courier service) for the Branch.

Monitor visitor access when required, ensuring all protocols (safety / corporate) are followed.

Ensure all local, state, and federal postings as directed by HR and Safety are properly displayed.

Organize timecards by division and review for errors. Where applicable enter hazard pay data and / or verify construction labor; submit to Payroll.

Communicate with and assist Payroll and Human Resources with payroll and employee issues.

Responsible for keeping petty cash supply balanced, authorizing reimbursements and tracking cash flow for submission to corporate office. (Except for Corporate)

Keep adequate levels of office supply inventory, RMC apparel, and order when necessary.

Provide administrative support to : Branch Manager, Project Supervisor, Project Managers, Operations Manager, Technicians and Human Resources.

Download documents and pictures into appropriate job folder for billing.

Serve as point of contact to all office and / or project vendors, customers, and field personnel.

Participate in production meetings.

Serve as liaison to corporate office for new forms, policies, and procedures.

The position of Project Coordinator requires the following :

High School Diploma or equivalent.

Proven work experience in a restoration or construction industry preferred.

Use of good judgement and discretion with handling confidential data.

Good knowledge in working with MS Office

Customer service focus, with excellent interpersonal skills.

Good grasp of English

Bilingual (English / Spanish) preferred.

Excellent analytical and problem-solving abilities.

Multi-tasker, with ability to meet tight deadlines, works well under pressure.

Ability to follow directions, utilize resources.

High attention to detail, accuracy, and proofreading

13 years construction coordination experience

Our client is ready to hire immediately! Apply online now, or send your resume and project list to cj.lopez@gogpac.com

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.