Research Administrator

Title :

Research Administrator

Department :

Office of Research & Development

Reports To :

Senior Director of Pre-Award Services

Position Type : Staff

Position Summary :

As a key member of NJIT's Office of Research, the Research

Administrator is responsible for all administrative aspects of sponsored

research activities. This role requires a thorough understanding of the entire

grant lifecycle, from proposal development and compliance review to direct

submission and award administration, with a strong emphasis on setting up

subawards and vigilant monitoring. The specialist serves as the primary

administrative liaison, ensuring that all aspects, particularly subrecipient

agreements and their ongoing compliance, align with all relevant regulations.

They also serve as the primary point of contact for faculty, external partners,

sponsors, and the university's expectations.

Essential Functions :

Pre-Award

Support :

• Assist faculty and researchers in

identifying funding opportunities from federal agencies (e.g., NIH, NSF, DOD),

foundations, and other sponsors.

and submission of proposals for external funding, assists faculty in developing

budgets, budget narratives, supporting documents, and

all duties related to the

pre-award process, utilizing NJIT's Streamlyne platform for proposal

development.

drives our pre-award support. We thoroughly review all incoming awards and

sponsor documentation to ensure compliance with federal regulations, university

policies, and sponsor guidelines.

Collaborative Engagement :

prepares and negotiates all essential documents (e.g., subrecipient agreements,

amendments, consultant agreements), streamlining the award processing,

acceptance, and setup. Additionally, we ensure a seamless transition to

post-award management by reviewing reporting requirements, rebalancing budgets,

and coordinating with NJIT's General Counsel to secure legal consent, as well

as collating all necessary administrative compliance documentation.

certifications, such as maintaining regular certification compliance with

platforms like the Collaborative Institutional Training Initiative Program

(CITI).

of essential electronic systems, including eRA systems, Microsoft Office Suite software,

including word processing, spreadsheets, presentations, and Adobe applications.

changing priorities and complex challenges in a fast-paced research environment,

juggle competing priorities, and meet required deadlines.

Prerequisite Qualifications :

proposal preparation, and submission is required.

independently and as a team member, research and resolve problems, meet

deadlines, and follow through on assignments with minimal direction.

online systems, and operations of the leading federal funding agencies, such as

NSF, NIH, DARPA, DoE, and DoD.

delivering training sessions and workshops to enhance faculty knowledge and

expertise in research administration and proposal development.

Preferred Qualifications :

research contract and grant management.

CPRA, CFRA, or similar).

Bargaining Unit : PSA

Range / Band : 25

Salary Information :

In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $70,089.77-$131,210.76 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education / training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.

To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page : https : / / hr.njit.edu / health-benefits.

FLSA : Exempt

Full-Time

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