Office Manager

Job Title :  Office Manager

Location :  Freehold, NJ

Position Type :  Full-Time

Job Summary :  Exelegent is seeking a detail-oriented and experienced Office Manager to join our IT company. The ideal candidate will be responsible for managing day-to-day office operations, providing excellent customer support, handling light bookkeeping tasks, and maintaining knowledge of accounts payable and receivable processes.

Key Responsibilities :

1. Office Management

• Oversee and coordinate daily office operations and procedures.
• Ensure office supplies are maintained, including inventory and ordering new supplies as necessary.
• Manage schedules, appointments, and travel arrangements for staff.
• Ensure the office environment is clean, organized, and conducive to productivity.

2. Customer Support

Provide exceptional customer service by handling inquiries, complaints, and requests in a professional and timely manner.

Maintain a positive and welcoming office atmosphere for clients, visitors, and employees.

Assist with client onboarding and follow-up processes.

3. Light Bookkeeping

Perform basic bookkeeping tasks, including data entry, maintaining financial records, and reconciling accounts.

Assist with preparing financial reports and statements.

Monitor and record company expenses.

4. Accounts Payable and Receivable :

Process accounts payable and receivable transactions accurately and on time.

Prepare and send invoices, manage collections, and follow up on overdue accounts.

Ensure compliance with company policies and financial regulations.

Qualifications :

Proven experience as an office manager, administrative assistant, or similar role.

Strong knowledge of office management responsibilities, systems, and procedures.

Familiarity with basic bookkeeping principles and accounting software (e.g., QuickBooks).

Experience with accounts payable and receivable processes.

Excellent customer service and interpersonal skills.

Proficiency in MS Office (MS Excel and MS Outlook, in particular).

Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Excellent written and verbal communication skills.

Ability to work independently and as part of a team.

Education and Experience :

High school diploma or equivalent; Bachelor’s degree in business administration or related field preferred.

Minimum of 2-3 years of experience in office management, bookkeeping, or a similar role.

Benefits :

Competitive salary

Health insurance

Paid time off and holidays

Professional development opportunities

Friendly and dynamic work environment

How to Apply :  Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to andriy.pugach@exelegent.com . Please include "Office Manager Application - [Your Name]" in the subject line

Job Type : Full-time

Benefits :

Flexible schedule

Schedule :

Day shift

Experience :

Office management : 2 years (Required)

Customer support : 2 years (Required)

Accounts AR / AP : 2 years (Required)