Accounts Payable Specialist

SUMMARY

This position manages the processing of all invoices and play an essential part in maintaining the accuracy of our financial records. Help ensure that all payments are completed quickly and precisely, supporting our organization's financial health and success.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review and process incoming invoices and requests for payment promptly and accurately.
• Maintain and reconcile the accounts payable ledger to ensure all bills and payments are accounted for and properly posted.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Analyze invoices and expense reports for accuracy and eligibility for payment.
• Ensure correct approval, sorting, coding, and 3-way matching of invoices / receipts.
• Liaise with internal departments and external vendors to resolve invoice discrepancies or payment issues.
• Prepare and process electronic transfers and payments.
• Prepare and perform check runs.
• Monitor accounts to ensure payments are up to date.
• Assist with month-end closing procedures, including preparation of monthly account reconciliations and financial reporting.
• Maintain historical records by filing documents electronically.
• Protect the organization's value by keeping information confidential.
• Update job knowledge by participating in educational opportunities.
• Assist with implementing and maintaining internal financial controls and procedures.

Food Safety

Responsible and required to notify management about actual or potential food safety issues; and empowered to act to resolve food safety issues within their scope of work.  If this position is vacant for any significant period of time the obligation for completion of all food safety and quality related tasks will become the responsibility of the direct manager or a qualified designee.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills / Knowledge :

Works on assignments that are complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making recommendations. Serves as a liaison with internal and / or external contacts. Solid understanding of accounting standards and regulations and precise data entry skills. Strong organizational abilities to manage high transaction volumes. Effective communication, attention to detail, and maintaining confidentiality are crucial. Experience with electronic banking systems, accounts payable automation, and basic tax principles preferred with a commitment to ongoing education in finance-related areas.

Computer Skills :

The ability to work effectively in a Microsoft Windows environment (Word, Excel, PowerPoint, Outlook, and internal software programs), with advanced presentation skills and the ability to create and maintain spreadsheets. Proficiency in accounting software (e.g., SAP, QuickBooks, Microsoft Dynamics, ORACLE). Knowledge of accounts payable principles, general ledger system and procedures, financial charts of accounts, and familiarity with ERP systems.

Education :

Must have a Bachelor's degree or be currently enrolled in a Bachelor’s degree program in Accounting, Finance, or Business Administration or related field and have two years of accounts payable or general accounting experience.

Physical Demands :  The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.