Receptionist

Responsibilities :

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct incoming calls promptly and efficiently.
• Manage the reception area, ensuring cleanliness and organization.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain office security by following safety procedures and controlling access.
• Schedule appointments and meetings for staff members.
• Assist with administrative tasks such as data entry, filing, scanning, and photocopying.
• Manage office supplies inventory and place orders as needed.
• Coordinate with other departments to ensure smooth communication and operations.
• Assist with special projects and tasks as assigned by management.
• Provide administrative support to executives and other team members when necessary.
• Uphold confidentiality of sensitive information and documents.
• Respond to inquiries and provide information to clients, visitors, and staff members.
• Collaborate with colleagues to maintain a positive and productive work environment.
• Follow company policies and procedures at all times.

Requirements :

• Proven experience as a receptionist, administrative assistant, or similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy in all work.
• Ability to work independently and as part of a team.
• Professional appearance and demeanor.
• High school diploma or equivalent; additional qualifications in Office Administration or related field is a plus.
• Familiarity with office equipment such as printers, scanners, and photocopiers.
• Knowledge of basic office management procedures.
20 days ago