Facilities Administrator
The Facilities Administrator will be responsible for assisting both the IT and Facilities departments. The objective of this position is to ensure that CFF's IT equipment and facilities operate efficiently by providing employees with optimal working conditions. This is a full-time, hourly position. This role requires being onsite two days a week at our Audubon office, one day at the Hatboro office, and one day at other office locations as business needs arise.
Required Qualifications :
- High School Diploma or GED
- One or more years of experience in Information Technology, preferably in a healthcare setting
Preferred Qualifications :
Bachelor's degree in Information Technology or a related fieldProficient with Microsoft Office SuiteFacilities Department Responsibilities :
Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and refurbishmentsTravel to the various CFF locations for Facilities maintenance and emergenciesManage the upkeep of equipment and supplies to meet health and safety standardsInspect buildings' structures to determine the need for repairs or renovationsReview utilities consumption and plan ways to minimize costsControl activities like parking space allocation, waste disposal, building security, etc.Allocate office space according to needsReview supply orders for all CFF office locationsMonitor, review and negotiate services for office locations including cleaning services and water deliveryTrack and negotiate service contractsKeep financial and non-financial recordsMaintain inventory of all equipment and furniturePerform analysis and forecasting for the Facilities departmentIT Department Responsibilities :
Manage the onboarding process for all new hires create accounts, prepare equipment, train, and maintain tracking spreadsheets.Manage the termination process for exiting staff coordinate the return of equipment and process once received.Travel in your own vehicle to the various CFF locations to meet with staff for training, assistance or deploying equipmentRespond to all Helpdesk tickets within one business day triage and assist or delegate.Maintenance of tracking systems, including Asset Database, Receipts for Company Property, phone allowance forms, Ruby directory.Maintenance of IT equipment both onsite and remotely.Provide onsite IT assistance at all CFF office locations.Set up equipment to agency standardsDispose of outdated equipmentObtain quotes and purchase equipment according to agency needs and budgets.Utilize computer equipment, computer software (such as Carelogic, ETO, Microsoft Office), and office equipment (such as phone, printer / scanner / fax machines)Other Responsibilities :
Assist with other agency projects and initiativesImplement changes and best practices for the IT and Facilities departmentsUse and implement the 5 core values of Trauma-Informed Care in all work practices Safety, Trustworthiness, Choice, Collaboration, & Empowerment.Other duties as assigned.Work Environment :
Standard office environmentDemonstrate ongoing availability to work a hybrid schedule with 4 required in-office days per week.This role requires being onsite two days a week at our Audubon office, one day at the Hatboro office, and one day at other office locations as business needs arise.This position includes the potential for 1 day per week of remote work. Remote work in designated spaces must adhere to confidentiality and HIPAA-compliant standards and have reliable internet access.Compensation and Benefits :
Pay starting at $18-19 an hourAnnual Salary Increase and BonusFlexible Hybrid Schedule allows for Work / Life BalanceMedical and Vision Benefits offered on first day of employment, 3 plan options offered by Independence Blue CrossDental Benefits offered on first day of employment, 2 plan options offered by GuardianAncillary Benefits offered on first day of employment, such as Accident, Critical Illness, Cancer, Short Term DisabilityEmployer Paid Long Term Disability and $50,000 Life Insurance Policy9 Paid Holidays17 days of Paid Time Off with additional days added through years of servicePaid Parental LeaveTuition Reimbursement401K plan with company match and profit sharingMileage and Expense reimbursement for travel and trainingCompany Issued EquipmentClearance ReimbursementWe provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.