Inventory Specialist

Job Description

Job Description

Inventory Specialist

Position Summary

We are seeking a highly organized and detail-driven Inventory Specialist to support inventory accuracy, product availability, and efficient supply flow across our veterinary clinics. This role plays a critical part in ensuring our teams have the supplies and medications they need each day by maintaining accurate counts, coordinating orders, monitoring expiration dates, and supporting standardized inventory procedures. The ideal candidate is proactive, reliable, comfortable working in multiple systems, and able to coordinate inventory processes across various clinic locations.

Key Responsibilities

Maintain accurate inventory records across veterinary practice management systems (e.g., Cornerstone, Avimark) and pharmacy / ordering platforms

Perform routine cycle counts, stock audits, coupon audits, and reconciliation tasks across multiple clinics

Support day-to-day ordering of medications, vaccines, supplies, and controlled substances in coordination with clinic managers and purchasing partners

Monitor product usage trends, minimum / maximum levels, and reorder points to ensure proper stock availability

Track and manage expiration dates, usage rates, temperature-sensitive items, and proper storage of veterinary pharmaceuticals

Investigate inventory discrepancies and assist in implementing corrective actions

Help standardize SKUs, product catalogs, and naming conventions across the organization

Provide basic reporting and summaries of inventory levels, costs, and variances using Excel or other tools

Work closely with clinic teams to reduce waste, improve ordering accuracy, and support cost-efficient inventory practices

Required Qualifications

Associate’s degree in Business, Supply Chain, Veterinary Technology, or related field (or equivalent experience)

1–2 years of experience in inventory coordination, preferably in a healthcare, veterinary, or multi-location environment

Strong Excel skills (pivot tables, VLOOKUP / XLOOKUP, basic formulas, reporting)

Comfort working within veterinary-specific software and ordering / ERP systems

Excellent organizational, communication, and time-management abilities

Strong attention to detail with a commitment to accuracy and consistency

Preferred Qualifications

Experience with veterinary inventory workflows and ordering systems (Covetrus, MWI, Patterson, etc.)

Familiarity with controlled substance tracking requirements and compliance procedures

Background supporting multiple veterinary or medical clinics

Experience with Power BI, Tableau, or SQL for enhanced reporting (a plus, not required)

If you'd like, I can also format this into a job posting, a one-page PDF, or tailor it to Veterinary United’s tone and core values (Inspire, Empower, Lead, Evolve, Believe).