Part-Time Administrative Assistant, MarketStreet

Job Description

Job Description

Overview

This role will work up to 29 hours per week. The administrative assistant plays an important role in supporting the overall success of the property team. This part-time position provides steady, reliable assistance across operations, tenant relations, vendor coordination, and marketing support.

As a member of the property team, the administrative assistant helps keep day-to-day processes organized and running smoothly. This includes supporting contracts and compliance, assisting with ancillary income and billing, coordinating with vendors, and helping tenants stay connected to programs such as the Loyalty initiative. The role also provides valuable support to the General Manager and lends a hand at events and marketing activities when needed.

Key Position Accountabilities

Operations & Compliance

• Prepare and maintain vendor and ancillary income contracts, ensuring accuracy and timely execution.
• Verify certificates of insurance and maintain compliance documentation for all vendors and tenants.
• Assist in identifying and coordinating qualified bidders for property-level projects.
• Track and support ancillary income agreements, including billing, renewals, and tenant communications.
• Maintain digital records for contracts, insurance, invoices, and key operational data.

Office & Team Coordination

Tenant & Vendor Relations

Marketing & Event Support

Requirements

About WS Development

Massachusetts-based WS Development is a mixed-use developer with a singular mission : creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind. Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 22 million square feet of existing space and an additional nine million square feet under development, it is one of the largest privately-owned development firms in the country.

WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.

We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background, and life experiences. Or for any other reason.