Administrative Manager

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important : ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Provides leadership and oversight for the donor cadaver program managing day-to-day operations and ensuring effective communication and outreach to prospective donors donor families internal departments vendors and external university representatives.

Duties :

• Manages the day-to-day operations of the Willed Body Program (WBP) including financial administrative and budgetary functions.
• Oversees all written and oral communication duties with donors donor families internal stakeholders and other universities
• Coordinates all cadaver management duties including transportation embalming quality assessment cremation preservation documentation identification and final disposition of cremated remains.
• Works closely with the Oklahoma Anatomical Board to develop and maintain standard operating procedures ensure regulatory compliance and manage required reporting.
• Implements best practices and monitors quality assurance activities to maintain and enhance continuous improvement processes in alignment with industry and university standards.
• Prepares department budget in conjunction with the finance team.
• Analyzes departmental financial procedures.
• Makes recommendations for change and develops strategy for change.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets enters into TAL tracks leave and special pays.
• Supervises office staff.
• Responsible for hiring terminations training conducting performance appraisals disciplining delegating tasks overseeing work and development.
• Anticipates staffing needs by analyzing workflow and strengths of employees.
• Prepares monthly reports for balanced accounts verification reports and management reports.
• Develops departmental policy by analyzing current procedures work issues and current events.
• Maintains policy and procedure manuals and documents process.
• Plans and coordinates special activities and projects which includes representing department or college at various meetings.
• Serves as liaison to coordinate inter-and intra-departmental administrative functions.
• Performs various duties as needed to successfully fulfill the function of the position.

Required education : Bachelors degree AND :

24 months experience as a manager in an Accounting Finance or Business Office.

Equivalence / Substitution : Will accept 48 months related experience in lieu of the Bachelors degree for a total of 72 months related experience.

Skills :

Proficient in Microsoft Office (Word Excel Outlook PowerPoint)

Detail oriented for accuracy of data and information

Highly organized and ability to handle multiple projects and deadlines

Ability to communicate well and build rapport with students faculty and staff

Ability to produce reports

Ability to multitask and meet deadlines in a timely manner

Certifications : None

Working Conditions :

Physical :

Sit for prolonged periods.

Communicate effectively.

Engage in repetitive motion.

Ability to assist other team members in moving bodies and equipment.

Use of computer calculator and telephone.

Environmental :

Standard office environment morgue and anatomy laboratory.

Departmental Preferences :

Bachelors degree in Funeral Science Biological Sciences Anatomy Business or other related field.

24 months experience as a manager or administration in Funeral Home Morgue Anatomy Lab Academic Institution.

Supervision :

Morgue & Laboratory Manager

Administrative Finance Coordinator

Part-time Morgue Support

Why You Belong at the University of Oklahoma : The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement : The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity / expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Required Experience :

Manager

Key Skills

Business,Clerical,Account Payable,Administrative Skills,Time Management,Data Entry,office supplies,Accounting,Project Management,Administration Office,Management skills,Account Receivable,Administrative Operations,Problem Solving Skills,Statistics

Employment Type : Full-Time

Experience : years

Vacancy : 1