Administrative Assistant
Sunrise SystemsBoston, Massachusetts, United States30+ days ago
Job type
- Temporary
- Quick Apply
Job descriptionNavigating a matrixed organization Familiarity with Microsoft suite, slack, Concur, Box, Zoom Complex Calendar Management : Proactively manages the leader's calendar in a timely and accurate manner. Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates / modifies based on anticipation of needs grounded in organizational context. Meetings and Events : Plan and coordinate team meetings and events of varying sizes and complexity; includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A / V resource planning, and coordinating communications to the attendees. Communications : Under the leader's direction, write, contribute and / or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf. Travel : Obtain trip approvals, book domestic and international business travel; secure visas, maintain travel profiles Expenses : Track and submit expense reports, reinforce Policy w / team members On / Off boarding : Help ensure successful on / off boarding of team members; may include equipment procurement and supply management, space planning, scheduling meetings, assisting with communications and / or helping the leader to remember his / her action items. Presentations : Produce and / or edit high quality PowerPoint or Keynote presentations Organization Chart Management : Handle the creation and maintenance of organizational charts as needed Budget Tracking : may assist leader with tracking of expenses Support team plans, projects, activations or other deliverables as needed Serve as the main point of contact for administrative questions from the team Provide coverage for other leaders where temporary administrative needs exists High school diploma or equivalent required Minimum of 3 years of administrative work experience required Strong written and verbal communication skills; ability to work and communicate effectively with a variety of personalities including senior level executives Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence Organize, prioritize and appropriately handle highly confidential and sensitive information Proficiency using required software as well as internal systems Be a connector - take initiative and seek connection on behalf of other people to solve problems and answer questions Ability to occasionally work outside of core business hours Familiarity with Microsoft Suite, Slack, Box, and Concur preferred
Position Title : Administrative Assistant
Duration : 7 months contract
Location : Boston, MA
Hybrid role : MUST be local to Boston and able to do a 4-1 schedule
Required :
- 3+ years of experience supporting Sr leadership in a large organization
- Managing multiple Sr leadership calendars
- Scheduling international meetings and time zones, room booking, larger scale meetings
- Event management, working with outside vendors
Ideal candidate :
Primary Job Responsibilities :
Experience Required :
Key Capabilities :
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Administrative Assistant • Boston, Massachusetts, United States