Administrative Assistant - School of Medicine, Division of Rheumatology and Immunology

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Administrative Assistant

Administrative Assistants provide administrative support for one or more of the following : general management, a research environment or a specific program. Key responsibilities include :

• Providing administrative support for general management, a research environment or a specific program.
• Ensuring office activities comply with Emory policies and procedures.
• Responding to incoming telephone calls.
• Maintaining calendars and prioritizing meeting requests for management.
• Reviewing incoming correspondence and identifying items of special interest to management; handling routine correspondence and preparing appropriate responses.
• Completing forms, grant applications, and / or correspondence associated with programs.
• Preparing charts and graphs for reports and presentations.
• Creating and editing scientific, programmatic or other reports associated with the department's primary business.
• Scheduling meetings and handling logistics for meetings and special events.
• Preparing materials for meetings and special events.
• Initiating, processing, and maintaining records and invoices.
• Keeping management apprised of account status, identifying cost-effective solutions and authorizing expenditures.
• Monitoring or maintaining budgets and grants, assisting with budget development, and preparing related expense reports and reimbursements.
• Planning and coordinating travel arrangements.
• Maintaining databases and spreadsheets; analyzing data and designing / generating associated reports.
• Establishing and organizing files and documents.
• Overseeing ordering and maintenance of office supplies.
• Supervising or directing the work of support staff and / or students.
• Performing related responsibilities as required.

Minimum qualifications include :

Note : Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities).