Business Growth & Proposal Specialist (Remote)

Job Description

Job Description

Who We Are

Teal Media is a full-service creative and design agency with a conscience. We believe purposeful design can transform organizations, inspire action, and enable progress. Our clients and nonprofit partners are committed to creating positive social change—and we pour every ounce of our passion and skill into helping them succeed.

We offer a variety of strategic, creative, and technical services, including brand strategy, web design and development, and creative support.

We're a woman-founded and woman-led firm with a team that reflects a broad range of lived experiences, backgrounds, and perspectives. At Teal, we value our people above all else and choose to work with partners and clients who share those values.

We also know that our impact grows when we connect with the right partners and opportunities. That's why we're adding a Growth & Proposal Specialist to our team—someone who can help us capture those opportunities with clarity, creativity, and polish. In this role, you'll work alongside our growth and business development leaders to craft proposals that don't just outline services but tell a story of partnership, possibility, and purpose. Your eye for detail, organizational savvy, and flair for clear communication will ensure every deliverable reflects the excellence and values that define Teal.

What You'll Do

• Proposal Writing & Development
• Draft, edit, and produce proposals in response to RFPs, RFIs, and other business inquiries.
• Manage, update, and refine proposal templates, frameworks, and boilerplate language.
• Tailor narratives and case studies to the needs of different clients and sectors ensuring all sections of proposals are cohesive and aligned with client requirements.
• Collaborate with cross-functional teammates to ensure content accuracy and strategic alignment.
• Identify trends about what's working and what hasn't been working over time, and share those insights with the broader business development team.
• Formatting & Production
• Own the visual polish and consistency of proposal materials and pitch decks.
• Format documents and presentations in Google Docs, Slides, Canva, or InDesign.
• Support creative layout and light graphic design for business development assets.
• Research & Administrative Support
• Manage and maintain boilerplate materials, including case studies and other core assets, ensuring they remain accurate, up-to-date, and readily available for use across proposals and communications.
• Conduct background research on prospects, sectors, and competitors to inform proposal development and business development strategies.
• Research industry standards, best practices, and emerging trends to ensure proposals reflect up-to-date information and strengthen our competitive edge.
• Manage scheduling and logistics for prospect calls, presentations, and meetings.
• Take and summarize notes during screening and strategy calls to ensure clarity and alignment.
• Help manage and maintain business development pipeline (via Hubspot) documentation and archives.
• Serve as the project manager for the business development process, coordinating across teams as necessary, managing deadlines and deliverables, establishing clear lines of communication, and ensuring that all materials are submitted on time and meet prospective clients' expectations
• Support post-submission activities, including clarifications, presentations, and debriefings, ensuring all feedback is incorporated effectively.

Ideal candidates will have :

A knack for writing, editing, and proofreading with an eye for tone, clarity, and detail.

The ability to balance structure and deadlines with flexibility in a fast-moving environment.

Comfort managing multiple priorities, tracking deliverables, and keeping projects on schedule.

Strong instincts for formatting, layout, and visual presentation—bonus points for design experience.

Curiosity and critical thinking skills that turn complex ideas into compelling, client-ready stories.

Confidence in communicating with prospective clients and collaborating across internal teams.

Emotional intelligence and interpersonal skills to work smoothly with colleagues at all levels.

Experience with tools like Google Workspace and HubSpot (or a willingness to learn).

A proactive, self-starting mindset and a commitment to pitching in wherever needed.

Bonus : Experience working with nonprofits, foundations, or in a creative agency environment.

Location

Ideal Location : Remote (US)

Salary

This is a full-time, remote position with a salary range of $75,000–$85,000 , commensurate with experience. Teal also offers a comprehensive benefits package, generous PTO, and a flexible, people-first workplace culture.

Benefits

At Teal, you'll do meaningful work for mission-driven organizations while enjoying a collaborative, flexible, and values-driven workplace.

What We Offer

Fully Remote & Flexible : 100% remote (U.S.-based) with work-from-home flexibility and flexible hours

Time to Recharge : Flexible Time Off, unlimited sick leave, compassionate leave, and a company-wide winter break during the last week of the year

Health & Wellness : Comprehensive health, dental, and vision insurance

Financial Security : Company 401(k) with matching contributions

Growth & Learning : Annual Continuing Education Stipend and professional development opportunities

Culture & Balance : Flex Fridays—dedicated time for passion projects, learning, or signing off early for your well-being

Equal Opportunity Statement

If your experience doesn't exactly match the qualifications listed, but you believe you'd thrive in this role, we'd love to hear from you. Please apply and tell us why you're the right person for the job.

We strongly encourage individuals from historically marginalized communities to apply—including Black and Indigenous people, people of color, immigrants, women, LGBTQIA+ individuals, people with disabilities, neurodiverse individuals, and those who have been system-impacted.

Teal Media is an equal opportunity employer that values a diverse workforce and inclusive culture. We welcome applications from all qualified individuals regardless of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, and veteran status. We are not offering US visa sponsorship at this time.