GME Residency and Clerkship Program Manager

Stanford University, located in the heart of the San Francisco Bay Area, is seeking a motivated professional to join the Department of Pathology in a key Graduate Medical Education role. This position offers the opportunity to collaborate with leading faculty, trainees, and staff in a fast-paced, innovative environment that’s shaping the future of healthcare.

Stanford provides exceptional benefits, including family-friendly programs, professional development opportunities, and is proud to be an organization that supports collaborative work, strategic initiatives, and engaged participation. We’re looking for forward-thinking individuals who embrace challenges and bring energy and vision to their work.

Stanford University is seeking a GME Residency and Clerkship Program Manager to lead the management and administration of a large and complex residency, clinical fellowship, and clerkship programs with multiple subspecialties in the Department of Pathology. This role is central to the planning and execution of the department’s educational mission, requiring oversight of program operations and strategic development.

Reporting to the Associate Director of Education, the GME Residency and Clerkship Program Manager will be responsible for developing and implementing procedures and policies, evaluating existing structures for improvement, and guiding the overall direction of the training programs. You will participate in curriculum development, budget planning, serve on key committees, and lead both internal and external program reviews. Additionally, you will manage recruitment efforts and use data-driven metrics to inform recommendations to program leadership. The role includes supervising two staff members to ensure a coordinated and effective approach to program delivery.

Ideal candidates will be highly organized, proactive, and detail-oriented, with the ability to multitask in a fast-paced environment. You should demonstrate initiative, possess strong leadership experience, and have a solid understanding of Graduate Medical Education (GME) program operations. Proficiency with MedHub and Smartsheet platforms, along with a high level of systems fluency, is essential. You will be expected to exercise sound business judgment, maintain professional etiquette, and continuously develop your program management skills. A “can-do” attitude, pleasant demeanor, and exceptional communication skills are critical for engaging with a diverse group of faculty, trainees, and staff.

Duties include :

Collaborate with program leaders to develop and present long-term strategies to ensure the viability, growth and enhancement of programs. Identify, develop and implement policies and procedures to comply with residency and accreditation guidelines and provide guidance on changing regulations and institutional policies. Formulate qualitative analysis of program effectiveness.

Develop, expand and implement educational initiatives for residents. Provide recommendations for enhancements, facilitate the training evaluation process, coordinate and manage resident education.

Participate in the development of residency curriculum, design and develop course content tied to milestones and specific measurable knowledge, including competency-based goals and objectives for each assignment and level of training. Develop and deliver evaluation metrics.

Lead the department preparation for internal and external program reviews; ensure timely completion of rotation and curriculum evaluations, residency case logs and entry into electronic databases.

Assist in development and maintenance of faculty advisor program for review of evaluations, career planning and research monitoring, review monthly evaluations / reports for Program Director.

Oversee recruitment databases, analyze data and make recommendations for enhancements, development and implementation of recruitment strategies.

Monitor and manage annual program budget, review expenses, secure resources and funding.

Serve on selected committees, represent program at local and national meetings.

Provide leadership direction to assigned staff in program area; supervise department fellowship coordinators of subspecialty fellowship programs.

May hire, orient, and provide ongoing training and direct supervision to residency / clinical fellowship staff. Assign work tasks, provide daily supervision of these tasks; provide verbal and written evaluation of work performance.

• Other duties may also be assigned

Desired Qualifications :

Demonstrate proactive mindset and initiative

Experience in team leadership and management

Strong understanding of Graduate Medical Education (GME) program operations

Proficiency with MedHub and Smartsheet platforms

High level of systems fluency and adaptability

Educations & Experiences (Required) :

Bachelor’s degree and three years of experience coordinating educational programs, particularly Accreditation Council of Graduate Medical Education (ACGME) accredited residency and / or fellowship programs or combination of education and relevant experience. Master's degree in education or relevant field is desired.

Knowledge, Skills & Abilities (Required) :

Demonstrated ability to conceptualize and implement long term strategies to enhance existing programs. Develop and maintain collaborative working relationships with faculty, residents and staff at all levels internal and external to the organization.

Ability to work independently and to coordinate multiple assignments with fluctuating priorities.

Excellent organizational and analytical abilities, ability to handle diverse workload.

Basic knowledge of managing budgets and developing financial plans.

Demonstrated ability to oversee and direct staff.

Attention to detail and the ability to ensuring all goals and objectives are met per project deadlines.

Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.

Excellent customer service skills and ability to adapt to changing work environment.

Proficient with Excel, Word and other applications required.

Attention to detail and the ability to ensuring all goals and objectives are met per the agreed to project deadlines.

Physical Requirements

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand / walk, reach / work above shoulders, grasp lightly / fine manipulation, grasp forcefully, use a telephone, sort / file paperwork or parts, lift / carry / push / pull objects that weigh up to 10 pounds.

Rarely twist / bend / stoop / squat, kneel / crawl.

Working Conditions :

May be expected to work extended hours during peak periods, particularly throughout recruitment, graduation, and onboarding seasons, as needed.

The expected pay range for this position is $110,335 to $130,756 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with :

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.