•Admin Support Spec Ld

Overview

Provide professional administrative support to the Management Information Systems Division. This includes assisting Division Director with scheduling meetings with students, donors and division faculty. Assisting faculty with classroom management, book orders, proctoring tests, etc. Serves as the first point of contact for visitors including current and prospective students and guests. Responsible for division financial transactions and accuracy including OU and Foundation accounts. Processes division bills, division scholarships. Coordinates division events, include annual scholarship banquet and CMISS annual retreat.

Essential Duties

• Schedules various appointments for office personnel and ensures administrative details are completed.
• Makes travel arrangements.
• Receives incoming calls for office personnel and refers calls to appropriate personnel.
• Records messages or responds to caller with routine information.
• Monitors and orders supplies for the office and completes requisitions.
• May sign associate forms as authorized by the supervisor.
• Drafts replies to such correspondence with minimal instruction.
• Prepares various reports such as office supply expenditures and student or resident rotation schedules.
• Distributes various forms of information to office personnel such as mail or newsletters.
• Performs statistical, business research, and routine computations that require knowledge of mathematics.
• Assesses office procedures and makes necessary changes in order to improve office functioning.
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR\'s, and special pays.
• Performs related duties as assigned to successfully fulfill the function of the position.

Required Education and Experience

Required Education and Experience : High School Diploma or GED., AND :

Skills

Advertised Physical Requirements

Departmental Preferences

Special Instructions

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, see the policy materials in the OU HR resources.

Why You Belong at the University of Oklahoma

The University of Oklahoma values our community\'s unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity / expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

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