Accounts Payable Clerk (Multi-Entity Experience Required)

Job Description

Job Description

Benefits :

401(k)

Competitive salary

Dental insurance

Health insurance

Vision insurance

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Clerk to join our growing accounting team. The ideal candidate will have proven experience managing AP functions across multiple legal entities , including invoice entry, payment processing, account reconciliation, and vendor communication. This position plays a critical role in ensuring timely and accurate processing of payables and maintaining strong relationships with vendors.

Key Responsibilities

• Process a high volume of vendor invoices across multiple entities with accuracy and efficiency.
• Ensure proper GL coding, job or location coding, and adherence to each companys approval workflows.
• Match purchase orders and receiving documentation to vendor invoices where applicable.
• Verify and reconcile vendor statements; follow up on any discrepancies or past-due balances.
• Maintain and organize digital files and AP documentation per company policy.
• Communicate with internal teams and vendors to resolve billing issues or discrepancies promptly.
• Assist in month-end and year-end closing activities, including AP accruals and account reconciliations.
• Track and maintain W-9s and assist in preparing 1099s at year-end.
• Monitor AP aging reports and assist in cash flow management strategies.
• Support audits by preparing requested documentation related to AP transactions.

Required Qualifications

• 2+ years of accounts payable experience , including experience with multi-entity or multi-location accounting .
• Solid understanding of basic accounting principles.
• Strong data entry skills with high attention to detail and accuracy.
• Experience with accounting software such as QuickBooks , Rentalman , Bill.com , or similar.
• Proficient with Microsoft Excel and other Office tools.
• Excellent communication and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.